How To Fix SWF_FLEX_DEF028 - Not authorized for operation '&3' using the scenario '&1' (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 028

• Message text: Not authorized for operation '&3' using the scenario '&1' (&2)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF028 - Not authorized for operation '&3' using the scenario '&1' (&2) ?

  The SAP error message SWF_FLEX_DEF028 indicates that a user is not authorized to perform a specific operation in a workflow scenario. This error typically arises in the context of SAP Business Workflow or SAP Business Process Management (BPM) when a user attempts to execute an action for which they lack the necessary authorizations.
  Cause:
  The error message is triggered when:
  
  The user does not have the required authorization for the operation specified by &3.
  The operation is part of a workflow scenario identified by &1 and &2.
  The authorization checks are based on the roles and profiles assigned to the user in the SAP system.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Alternatively, you can use transaction SU01 to review the user's roles and authorizations.
  
  
  
  Review Role Assignments:
  
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for the operation in question.
  If the user is missing a role, you may need to assign the correct role that includes the required authorizations.
  
  
  
  Modify Authorizations:
  
  If the user has the correct role but still encounters the error, you may need to modify the authorization profile to include the missing authorization object.
  This can be done using transaction PFCG to adjust the role and add the necessary authorizations.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to roles or authorizations, consult with your SAP security team or administrator to address the issue.
  
  
  
  Testing:
  
  After making changes, have the user log out and log back in to ensure that the new authorizations take effect.
  Test the operation again to confirm that the error has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that govern workflow operations. Common objects include S_WFAR_OBJ for workflow authorizations.
  Workflow Configuration: Review the workflow configuration to ensure that the operations are correctly defined and that the necessary authorizations are in place.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message or provide additional guidance.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the SWF_FLEX_DEF028 error message.