How To Fix SWF_CPWF_001100 - '&1' obsolete entries from table SWF_CPWF_INST deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_CPWF_001 - CP workflow integration API messages

• Message number: 100

• Message text: '&1' obsolete entries from table SWF_CPWF_INST deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_CPWF_001100 - '&1' obsolete entries from table SWF_CPWF_INST deleted ?

  The SAP error message SWF_CPWF_001100 indicates that obsolete entries from the table SWF_CPWF_INST have been deleted. This message is related to the workflow management component in SAP, specifically concerning the Workflow Process Framework (WPF).
  Cause:
  The error message typically arises when the system performs a cleanup operation on the workflow instance table (SWF_CPWF_INST). This table stores instances of workflow processes, and over time, it can accumulate obsolete or completed entries that are no longer needed. The system may automatically delete these entries as part of a maintenance task or when certain conditions are met, such as:
  
  The workflow instances have been completed and are no longer active.
  The system is configured to delete old or obsolete workflow instances based on specific criteria (e.g., age, status).
  
  Solution:
  
  
  Check Workflow Configuration: Review the configuration settings for workflow instance management. Ensure that the settings for retention and deletion of workflow instances align with your organization's requirements.
  
  
  Monitor Workflow Instances: Regularly monitor the workflow instances to ensure that they are being processed correctly and that there are no unexpected deletions. You can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection for Frequency) to analyze workflow instances.
  
  
  Adjust Deletion Settings: If necessary, adjust the settings for how long workflow instances should be retained before being considered obsolete. This can often be configured in the workflow customizing settings.
  
  
  Review Logs: Check the system logs for any additional messages or errors that may provide more context about the deletion of these entries. You can use transaction SLG1 to view application logs.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to workflow management for any specific recommendations or best practices regarding the management of workflow instances.
  
  
  SAP Support: If the issue persists or if you believe that the deletion of entries is occurring unexpectedly, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Table SWF_CPWF_INST: This table contains instances of workflow processes. Understanding its structure and the data it holds can help in troubleshooting issues related to workflow instances.
  Transaction Codes: Familiarize yourself with relevant transaction codes for monitoring and managing workflows, such as SWI1, SWI2, SWF_XI, and SWF_WORKFLOW.
  SAP Notes: Search for SAP Notes related to workflow management and the specific error message for any patches or updates that may address known issues.
  
  By following these steps, you should be able to address the error message and ensure that your workflow instances are managed effectively.