How To Fix SUP018 - RETRO Fund Code change not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: SUP - Message class for superannuation fund maintenance

• Message number: 018

• Message text: RETRO Fund Code change not possible

What causes this issue?

<ZH>System Behaviour In Case of Fund Change Mid Way Through a Payroll
Period</>
From one SGC fund to another SGC fund
The system does not allow retrospective change of contribution from one
SGC fund to another. However, you can retrospectively create a record.
You can also retrospectively discontinue an existing record.
From SGC fund to Non-SGC fund
Delimit SGC funds only at the end of the month, when changing
contribution from SGC fund to Non-SGC fund. This is to ensure that the
SGC funds record exists till the end of the month for calculation of
contributions.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Example</>
An employee on weekly payroll has the following contributions:
Employee contribution: 4%
Company contribution: 9%
Fund: SGC
At the end of pay period 2, employee changes contribution from SGC to
non-SGC fund.
The new contribution details are as follows:
Employee contribution: 3%
Company contribution: 10%
Fund: Non-SGC
The last monthly pay period for which employee contributed towards the
SGC fund is period 4.
To ensure accurate calculation of contribution for the employee, execute
the following steps:
Create Superannuation Aust. infotype (0220) record, valid from the start
of pay period 3 for Non-SGC fund 2, with company contribution of 10% and
employee contribution of 3%. The record is valid up to 31/12/9999.
Create Superannuation Aust. infotype (0220) record, valid from the start
of pay period 3 for SGC fund 1. Specify company contribution of 9% and
no employee contribution. This record should only be valid until the
end of the month. Creation of this record automatically delimits the
previous record for SGC fund 1 to the end of pay period 2. The employee
contribution is removed from the new record to prevent the employee
contribution being paid to both the SGC fund and the Non-SGC fund that
is a contribution of 3% + 4%.
For an employee's superable earnings of AUD 1000 per pay period,
following contributions are calculated for each of the pay periods:
Period 1:
SGC fund 1 Employee contribution AUD 1000 * 4% = AUD 40
Period 2:
SGC fund 1 Employee contribution AUD 1000 * 4% = AUD 40
Period 3:
Non SGC fund 2 employee contribution AUD 1000 * 3% = AUD 30
Non SGC fund 2 company contribution AUD 1000 * 10% = AUD 100
Period 4:
Non SGC fund 2 employee contribution AUD 1000 * 3% = AUD 30
Non SGC fund 2 company contribution AUD 1000 * 10% = AUD 100
SGC fund 1 company contribution (AUD 4000 * 9%) - AUD 200 = AUD 160
AUD 200 is the amount already contributed by the company to Non-SGC
funds.
From Non-SGC fund to SGC fund
When transferring from a Non-SGC fund to an SGC fund, there is no
restriction on when the Non-SGC fund can be delimited. The system will
calculate the SGC contribution at the end of the month, taking into
account all superable earnings for the month (assuming both funds have
the same OTE wage type defined) and any amounts already contributed to
Non-SGC funds.
In case you delimit the first fund, the system does not allow
retrospective change of contribution from one fund to another. This is
applicable to both SGC and Non-SGC funds.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SUP018 - RETRO Fund Code change not possible ?

  The SAP error message SUP018, which states "RETRO Fund Code change not possible," typically occurs in the context of financial accounting or fund management within SAP. This error indicates that there is an issue with changing the fund code for a transaction that has already been processed or posted.
  Cause:
  
  Transaction Status: The transaction you are trying to modify may have already been posted or processed, making it impossible to change the fund code retroactively.
  Fund Management Configuration: The system may be configured to prevent changes to certain fields after a transaction has been completed to maintain data integrity.
  Document Type Restrictions: Certain document types may have restrictions on changing fund codes once they are posted.
  Period Closure: If the financial period has been closed, changes to fund codes may not be allowed.
  
  Solution:
  
  Check Transaction Status: Verify the status of the transaction. If it has been posted, you may need to reverse the transaction before making changes.
  Use Correct Procedures: Follow the proper procedures for making changes to fund codes. This may involve using specific transaction codes or processes defined by your organization.
  Consult Configuration Settings: Review the fund management configuration settings in SAP to see if there are any restrictions in place that prevent changes to fund codes.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  Repost Transactions: If necessary, you may need to reverse the original transaction and repost it with the correct fund code.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Authorization: Ensure that you have the necessary authorizations to make changes to fund codes in the system.
  Training and Documentation: Review any internal training materials or documentation related to fund management processes in your organization.
  
  By following these steps, you should be able to address the SUP018 error and understand the underlying issues related to fund code changes in SAP.