How To Fix STGR060 - Date & is older than 3 months, excessive number of POs might be retrieved

SAP Error Message - Details

• Message type: E = Error

• Message class: STGR - Hold store grouping messages

• Message number: 060

• Message text: Date & is older than 3 months, excessive number of POs might be retrieved

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message STGR060 - Date & is older than 3 months, excessive number of POs might be retrieved ?

  The SAP error message STGR060 indicates that the date specified in the system is older than three months, which can lead to the retrieval of an excessive number of Purchase Orders (POs). This is a common issue when users attempt to run reports or queries that involve a large dataset, particularly when the date range is not restricted.
  Cause:
  
  Date Range: The error is triggered when the user inputs a date that is older than three months from the current date. This is a safeguard to prevent performance issues that can arise from processing a large volume of data.
  Excessive Data Retrieval: When the date is set too far back, the system may attempt to retrieve a large number of POs, which can lead to performance degradation or timeouts.
  
  Solution:
  
  Adjust the Date Range: Modify the date range in your query or report to ensure that it is within the last three months. This will help in reducing the number of records retrieved and avoid the error.
  Use Filters: If you need to analyze older data, consider applying additional filters to narrow down the results. For example, filter by specific vendors, material types, or other relevant criteria.
  Batch Processing: If you need to process a large volume of data, consider breaking it down into smaller batches. This can help manage performance and avoid timeouts.
  Consult with IT: If you frequently need to access older data, discuss with your IT department or SAP administrator about potential adjustments to system settings or the possibility of creating custom reports that can handle larger datasets more efficiently.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases updates that may address performance issues or provide additional guidance.
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you manage POs, such as ME2N (Purchase Orders by PO Number) or ME2L (Purchase Orders by Vendor).
  Performance Monitoring: Keep an eye on system performance when running large queries. If performance issues persist, it may be necessary to optimize the database or consult with SAP support for further assistance.
  
  By following these steps, you should be able to resolve the STGR060 error and improve your experience when working with Purchase Orders in SAP.