How To Fix /SRMSMC/REPLICATION169 - Supplier with identical e-mail address already exists (supplier &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/REPLICATION -

• Message number: 169

• Message text: Supplier with identical e-mail address already exists (supplier &1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/REPLICATION169 - Supplier with identical e-mail address already exists (supplier &1) ?

  The SAP error message /SRMSMC/REPLICATION169 indicates that there is an attempt to create or replicate a supplier in the system, but a supplier with the same email address already exists. This is a common issue in systems that manage supplier data, especially when integrating or synchronizing data from multiple sources.
  Cause:
  
  Duplicate Email Address: The primary cause of this error is that the email address being used for the new supplier is already associated with an existing supplier in the system.
  Data Replication Issues: If you are replicating data from another system (like a legacy system or another SAP instance), it may be that the source data contains duplicates.
  Data Entry Errors: Manual data entry errors can lead to duplicate records being created unintentionally.
  
  Solution:
  
  
  Check Existing Suppliers: Before creating a new supplier, check the existing suppliers in the system to see if one already exists with the same email address. You can do this by searching for suppliers using the email address in the supplier management module.
  
  
  Modify the Email Address: If you need to create a new supplier and the email address is already in use, consider using a different email address for the new supplier.
  
  
  Merge Suppliers: If the existing supplier is indeed the same as the one you are trying to create, consider merging the two records if applicable. This may involve updating the existing supplier's information instead of creating a new one.
  
  
  Data Cleansing: If this issue arises frequently, it may be beneficial to conduct a data cleansing exercise to identify and resolve duplicate records in your supplier database.
  
  
  Review Data Replication Settings: If the error is occurring during data replication, review the settings and mappings to ensure that duplicates are not being created during the replication process.
  
  
  Consult Documentation: Refer to SAP documentation or support for specific guidelines on handling supplier data and replication processes.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like BP (Business Partner) to manage suppliers and check for duplicates.
  SAP Notes: Check SAP Notes for any known issues or patches related to supplier replication and management.
  Data Governance: Implement data governance practices to maintain the integrity of supplier data and prevent duplicates in the future.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.