How To Fix /SRMSMC/MDG_SUPPLIER003 - Supplier &1 already exists in MDG system

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/MDG_SUPPLIER -

• Message number: 003

• Message text: Supplier &1 already exists in MDG system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/MDG_SUPPLIER003 - Supplier &1 already exists in MDG system ?

  The SAP error message /SRMSMC/MDG_SUPPLIER003 indicates that a supplier with the specified identifier (represented by &1) already exists in the Master Data Governance (MDG) system. This error typically occurs during the creation or activation of a new supplier record when the system detects a duplicate entry.
  Cause:
  
  Duplicate Entry: The most common cause is that the supplier you are trying to create already exists in the MDG system. This could be due to a previous entry that was not properly deactivated or deleted.
  Data Migration: If data migration activities were performed, there might be duplicate records that were imported into the system.
  Incorrect Input: The user may have mistakenly entered the same supplier information that already exists.
  
  Solution:
  
  
  Check Existing Records: Before creating a new supplier, check the existing supplier records in the MDG system to confirm whether the supplier already exists. You can do this by searching for the supplier using the relevant search criteria (e.g., supplier name, ID, etc.).
  
  
  Use the Existing Record: If the supplier already exists, consider using the existing record instead of creating a new one. You may need to update or modify the existing supplier information if necessary.
  
  
  Deactivate or Delete: If the existing supplier record is no longer needed or is incorrect, you may consider deactivating or deleting it, provided you have the necessary permissions and it complies with your organization's data governance policies.
  
  
  Data Quality Checks: Implement data quality checks to prevent duplicate entries in the future. This can include validation rules during the supplier creation process.
  
  
  Consult Documentation: Refer to the SAP MDG documentation for specific guidelines on handling supplier records and managing duplicates.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  MDG Configuration: Ensure that the MDG system is properly configured to handle supplier data and that the necessary checks for duplicates are in place.
  User Training: Provide training to users on how to search for existing suppliers and the importance of avoiding duplicate entries.
  Audit Logs: Review audit logs to understand how the duplicate entry was created and to prevent similar issues in the future.
  
  By following these steps, you should be able to address the error message and manage supplier records effectively in the SAP MDG system.