How To Fix /SRMSMC/ACT005 - Employee &1 does not exist or is not authorized as activity participant

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/ACT -

• Message number: 005

• Message text: Employee &1 does not exist or is not authorized as activity participant

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/ACT005 - Employee &1 does not exist or is not authorized as activity participant ?

  The SAP error message /SRMSMC/ACT005 Employee &1 does not exist or is not authorized as activity participant typically occurs in the context of SAP Supplier Relationship Management (SRM) or similar modules where user roles and authorizations are critical for performing certain activities. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  
  Non-Existent Employee: The employee ID referenced in the error message (&1) does not exist in the SAP system. This could be due to a typo or the employee not being created in the system.
  
  
  Authorization Issues: The employee exists, but they do not have the necessary authorizations to participate in the activity. This could be due to missing roles or authorizations in their user profile.
  
  
  Incorrect Configuration: The configuration settings for the activity or process may not include the employee as a valid participant.
  
  
  Data Consistency Issues: There may be inconsistencies in the master data, such as the employee being inactive or not assigned to the relevant organizational unit.
  
  
  Solutions:
  
  
  Verify Employee Existence:
  
  Check if the employee ID exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Ensure that the employee is active and has the correct organizational assignments.
  
  
  
  Check Authorizations:
  
  Use transaction SU01 to check the user profile of the employee. Ensure that the necessary roles and authorizations are assigned.
  You may need to consult with your SAP security team to ensure that the user has the appropriate roles for the activity they are trying to perform.
  
  
  
  Review Configuration:
  
  Check the configuration settings related to the activity in question. Ensure that the employee is included in the list of authorized participants.
  This may involve reviewing the customizing settings in the relevant SAP modules.
  
  
  
  Data Consistency:
  
  Ensure that the employee's data is consistent across the system. This includes checking for any discrepancies in the organizational structure or employee status.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific module you are working with for any additional troubleshooting steps or known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and PA20/PA30 (HR Master Data).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Understand the roles and authorizations required for the specific activity in the context of your business processes.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary solutions to resolve it.