How To Fix SRM_GENERIC_SP823 - &: The specified unique ID is already being used

SAP Error Message - Details

• Message type: E = Error

• Message class: SRM_GENERIC_SP - SRM: Generic Service Provider

• Message number: 823

• Message text: &: The specified unique ID is already being used

What causes this issue?

The unique name for a record is constructed as follows: Record prefix -
Personnel number. The unique name created by this method has already
been used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SRM_GENERIC_SP823 - &: The specified unique ID is already being used ?

  The SAP error message SRM_GENERIC_SP823 with the description "The specified unique ID is already being used" typically occurs in the SAP Supplier Relationship Management (SRM) module. This error indicates that the unique identifier (ID) you are trying to use for a specific transaction or object is already in use by another record in the system. This can happen in various contexts, such as when creating or updating purchase orders, contracts, or other documents.
  Causes:
  
  Duplicate Entry: The most common cause is that the unique ID you are trying to assign has already been assigned to another document or object in the system.
  Data Migration Issues: If data has been migrated from another system, there may be conflicts with existing IDs.
  Concurrency Issues: If multiple users are trying to create or update records simultaneously, one user may have already used the ID before the other user attempts to use it.
  Configuration Issues: There may be issues with the configuration of the number ranges or ID generation settings in the system.
  
  Solutions:
  
  Check Existing Records: Verify if the unique ID you are trying to use is already assigned to another record. You can do this by searching for the ID in the relevant transaction or table.
  Use a Different ID: If the ID is already in use, consider using a different unique ID that is not currently assigned to any other record.
  Review Number Ranges: Check the configuration of number ranges in the system to ensure that they are set up correctly and that there are no overlaps.
  Data Cleanup: If the error is due to data migration, you may need to clean up the data to remove duplicates or reassign IDs.
  Locking Mechanism: If concurrency is an issue, consider implementing a locking mechanism to prevent multiple users from creating or updating records simultaneously with the same ID.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may need to use specific transaction codes to investigate or resolve the issue (e.g., ME21N for purchase orders, ME31K for contracts).
  SAP Notes: Check SAP Notes for any known issues or fixes related to this error message. You can search for the error message number or related keywords in the SAP Support Portal.
  Support: If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.