How To Fix SP01R040 - No authorization to display spool request &1 in system &2

SAP Error Message - Details

• Message type: E = Error

• Message class: SP01R - SP01 Error Messages

• Message number: 040

• Message text: No authorization to display spool request &1 in system &2

What causes this issue?

You attempted to display the contents of a spool request. However, you
do not have the proper authorizations.

System Response

Nothing is displayed.

How to fix this error?

First, go to transaction SP01 and choose "Display attributes" to
determine whether the authorization value matches the one in your user
master record.
If you need to display the request, contact your system administrator
who can give you the proper authorization.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SP01R040 - No authorization to display spool request &1 in system &2 ?

  The SAP error message SP01R040 indicates that a user does not have the necessary authorization to display a specific spool request in the specified system. This error typically arises when a user attempts to access spool requests (which are outputs generated by print jobs) without the appropriate permissions.
  Cause:
  The primary cause of this error is a lack of authorization in the user's role or profile to view the specified spool request. This can happen due to:
  
  Missing Authorization Objects: The user may not have the required authorization objects assigned to their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for spool management.
  Spool Request Ownership: The spool request may belong to another user, and the current user does not have permission to view it.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Review Authorization Objects:
  
  Ensure that the user has the necessary authorization objects for spool requests. The relevant authorization objects include:
  
  S_SPO_DEV (Spool Administration)
  S_SPO_ACT (Spool Request Management)
  
  
  You can check and modify user roles using transaction code PFCG.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their roles or create a new role that includes the required permissions. This can be done by an administrator with the appropriate access.
  
  
  
  Check Spool Request Ownership:
  
  If the spool request belongs to another user, you may need to either have that user grant you access or have an administrator change the ownership of the spool request.
  
  
  
  Consult with Security Team:
  
  If you are not able to resolve the issue, consult with your SAP security team or administrator to ensure that the user has the correct roles and permissions.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SP01: To view spool requests.
  SU53: To analyze authorization failures.
  PFCG: To manage roles and authorizations.
  
  
  
  Documentation: Refer to SAP documentation for detailed information on authorization objects and roles related to spool management.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization for spool requests.
  
  
  By following these steps, you should be able to identify and resolve the authorization issue related to the SP01R040 error message.