How To Fix SO805 - Substitute is not valid

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 805

• Message text: Substitute is not valid

What causes this issue?

Substitution by the specified user is not possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the user exists.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SO805 - Substitute is not valid ?

  The SAP error message SO805, which states "Substitute is not valid," typically occurs in the context of sales and distribution (SD) when a user attempts to use a substitute material that is not valid for the transaction being processed. This can happen in various scenarios, such as during sales order creation or when trying to process a delivery.
  Causes of SO805 Error
  
  
  Substitute Material Not Defined: The substitute material may not be defined in the system for the main material in the material master or in the sales order.
  
  
  Validity Period: The substitute material may not be valid for the date of the transaction. Each substitute can have a specific validity period, and if the current date falls outside this range, the substitute will be considered invalid.
  
  
  Status of Substitute Material: The substitute material may be inactive or blocked in the system, preventing it from being used in transactions.
  
  
  Sales Organization or Distribution Channel: The substitute may not be valid for the specific sales organization or distribution channel being used in the transaction.
  
  
  Material Type Restrictions: The material type of the substitute may not be compatible with the main material type.
  
  
  Solutions to SO805 Error
  
  
  Check Substitute Definition: Verify that the substitute material is correctly defined in the system. You can do this by checking the material master record for the main material and ensuring that the substitute is listed.
  
  
  Review Validity Dates: Check the validity dates for the substitute material. If the current date is outside the defined range, you may need to adjust the validity period.
  
  
  Activate Substitute Material: If the substitute material is inactive or blocked, you will need to activate it in the material master.
  
  
  Sales Organization and Distribution Channel: Ensure that the substitute material is valid for the sales organization and distribution channel being used. You may need to adjust the settings in the material master.
  
  
  Material Type Compatibility: Confirm that the material type of the substitute is compatible with the main material type. If not, you may need to use a different substitute.
  
  
  Consult Documentation: If you are unsure about the settings or definitions, consult the SAP documentation or your organization's SAP support team for guidance.
  
  
  Related Information
  
  
  Transaction Codes: You can use transaction codes like MM03 (Display Material) to check the material master details, or VA01 (Create Sales Order) to replicate the error and analyze the situation.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  User Authorization: Ensure that you have the necessary authorizations to view and modify material master data.
  
  
  By following these steps, you should be able to identify the cause of the SO805 error and implement the appropriate solution. If the issue persists, consider reaching out to your SAP support team for further assistance.