How To Fix SO319 - Document does not have the correct format, it was not created

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 319

• Message text: Document does not have the correct format, it was not created

What causes this issue?

A SAP<ZK>script</> document was created with the <LS>Upload</>
function. However, the format of the document is not appropriate for
SAP<ZK>script</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the original document on your PC. If it is not a SAP<ZK>script</>
document, upload it with another type (e.g. RAW or BIN).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SO319 - Document does not have the correct format, it was not created ?

  The SAP error message SO319, which states "Document does not have the correct format, it was not created," typically occurs when there is an issue with the format or structure of the document being processed in the SAP system. This error can arise in various contexts, such as when trying to create or send documents (like invoices, purchase orders, etc.) through SAP's output management system.
  Causes:
  
  Incorrect Document Format: The document being processed may not conform to the expected format (e.g., missing required fields, incorrect data types).
  Output Type Configuration: The output type associated with the document may not be correctly configured in the system.
  Missing or Incorrect Data: Required data fields may be missing or contain invalid data.
  Custom Development Issues: If there are custom programs or enhancements, they may not be handling the document format correctly.
  Transport Issues: If the document format was recently changed or transported from another system, it may not have been properly updated in the target system.
  
  Solutions:
  
  Check Document Format: Review the document to ensure it meets the required format specifications. Ensure all mandatory fields are filled out correctly.
  Review Output Type Configuration:
  
  Go to transaction code NACE to check the configuration of the output type related to the document.
  Ensure that the output type is correctly assigned to the document type and that the processing routines are correctly defined.
  
  
  Validate Data: Check the data being used to create the document. Ensure that all required fields are populated and that the data types are correct.
  Debug Custom Code: If there are custom developments involved, debug the code to identify any issues with how the document is being processed.
  Check Transport Logs: If the issue arose after a transport, check the transport logs for any errors or warnings that might indicate what went wrong.
  Consult SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that might address this specific error or provide guidance on similar issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like NACE (for output type configuration), SE80 (for development work), and SE37 (for function module checks).
  SAP Documentation: Review SAP documentation related to output management and document processing for best practices and troubleshooting steps.
  SAP Community: Engage with the SAP Community forums to see if others have encountered similar issues and what solutions they found effective.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.