How To Fix SIPT025 - Switching digital signature generation back on is not legally permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 025

• Message text: Switching digital signature generation back on is not legally permitted

What causes this issue?

You have switched digital signature generation back on for a number
range interval. Previously, digital signature generation had been
switched on and then switched off for this number range interval.
If digital signatures were created for this number range interval while
it was switched on, the following applies:
It was not legally permitted to switch off digital signature generation.
The law states that you must not stop digitally signing documents that
use this number range interval.
If you switch digital signature generation back on, this may lead to
inconsistencies in the database and a gap in digital signatures for this
number range interval (that is, some documents that use the number range
interval will not have digital signatures).
SAP is not responsible for the impact of stopping digital signature
generation.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

If you do not reverse the change, the user will be able to post
documents with this document type, but the documents will not have
digital signatures. This is not legally compliant. It is not possible to
create digital signatures retroactively.
.

How to fix this error?

Procedure for System Administrators

You have the following options:
If digital signature generation had already started for this number
range interval and documents were posted while digital signature
generation was switched off, reverse the change (that is, switch digital
signature generation off again).
Create a new number range interval for which digital signature
generation is switched on. Note that to avoid inconsistencies in the
database, you must use a different combination of leading document type
and series.
If no documents were posted for this number range interval while digital
signature generation was switched off, you can leave it switched on.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT025 - Switching digital signature generation back on is not legally permitted ?

  The SAP error message SIPT025, which states "Switching digital signature generation back on is not legally permitted," typically occurs in the context of digital signatures in SAP systems, particularly when dealing with electronic documents or transactions that require a digital signature for legal compliance.
  Cause:
  This error usually arises when there is an attempt to re-enable the generation of digital signatures after it has been disabled. In many jurisdictions, once a digital signature is turned off for a particular document or transaction, it cannot be turned back on due to legal regulations. This is to ensure the integrity and authenticity of the document or transaction.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review Legal Requirements: Understand the legal implications of digital signatures in your jurisdiction. Ensure that you are compliant with the regulations governing digital signatures.
  
  
  Check Configuration Settings: 
  
  Navigate to the relevant configuration settings in your SAP system to verify the status of digital signature generation.
  Ensure that the settings align with your organization's policies and legal requirements.
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources related to digital signatures. This may provide insights into the correct procedures for enabling or disabling digital signatures.
  
  
  Contact SAP Support: If you are unable to resolve the issue through configuration changes or documentation, consider reaching out to SAP support for assistance. They can provide guidance specific to your system and configuration.
  
  
  User Training: Ensure that users who handle digital signatures are trained on the legal implications and the correct procedures for managing digital signatures in SAP.
  
  
  Related Information:
  
  Digital Signature Legislation: Familiarize yourself with the laws governing digital signatures in your country or region, such as the eIDAS regulation in the EU or the ESIGN Act in the United States.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide updates and patches that could resolve the issue.
  System Logs: Review system logs for additional context or related errors that may provide further insight into the issue.
  
  By following these steps, you should be able to address the SIPT025 error effectively while ensuring compliance with legal requirements regarding digital signatures.