How To Fix /SHCM/EMPLOYEE_INT051 - Specified employee validity is shorter than those of existing employments

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 051

• Message text: Specified employee validity is shorter than those of existing employments

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT051 - Specified employee validity is shorter than those of existing employments ?

  The SAP error message /SHCM/EMPLOYEE_INT051 indicates that there is a conflict between the validity period of the employee data you are trying to enter and the existing employment records in the system. Specifically, the validity period you specified is shorter than the validity period of existing employments for that employee.
  Cause:
  This error typically occurs in the following scenarios:
  
  Overlapping Validity Periods: You are trying to create or modify an employee record with a validity period that overlaps with an existing employment record.
  Shorter Validity: The validity period you are trying to set is shorter than the existing employment records, which is not allowed in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Employment Records:
  
  Review the existing employment records for the employee in question. You can do this by navigating to the relevant infotype (e.g., IT0000, IT0001, etc.) in the SAP system.
  Identify the validity periods of the existing records.
  
  
  
  Adjust Validity Period:
  
  If you are trying to create a new record, ensure that the validity period you are entering does not overlap with existing records and is not shorter than any existing employment records.
  If necessary, adjust the validity period of the new record to match or extend beyond the existing records.
  
  
  
  Modify Existing Records:
  
  If the new record is necessary and the existing records need to be adjusted, consider modifying the existing employment records to accommodate the new validity period. This may involve changing the end date of existing records or splitting records if applicable.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about how to proceed or if the records are complex, consult with your HR department or SAP support team for guidance on how to handle the situation appropriately.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee data (e.g., IT0000 - Actions, IT0001 - Organizational Assignment, etc.).
  Authorization: Ensure you have the necessary authorizations to view and modify employee records in the SAP system.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling employee records and validity periods.
  
  By following these steps, you should be able to resolve the error and successfully manage the employee records in SAP.