How To Fix /SEHS/DG_DGA338 - Data record &1, &2 not saved (overlapping validity area &3 for regul. &4)

SAP Error Message - Details

• Message type: E = Error

• Message class: /SEHS/DG_DGA -

• Message number: 338

• Message text: Data record &1, &2 not saved (overlapping validity area &3 for regul. &4)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SEHS/DG_DGA338 - Data record &1, &2 not saved (overlapping validity area &3 for regul. &4) ?

  The SAP error message /SEHS/DG_DGA338 Data record &1, &2 not saved (overlapping validity area &3 for regul. &4) typically occurs in the context of managing data records in the SAP Environment, Health, and Safety (EHS) module, particularly when dealing with regulatory data.
  Cause:
  This error indicates that there is an attempt to save a data record that overlaps with an existing validity area for a specific regulation. The overlapping validity area means that the time periods (validity dates) of the new record conflict with those of an existing record for the same regulation. This can happen if:
  
  The new record has a validity period that intersects with an already existing record.
  There are incorrect or overlapping date entries in the records being processed.
  The system is enforcing rules to prevent overlapping validity periods for regulatory compliance.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records for the specified regulation (&4) and identify the validity area (&3) that is causing the overlap. You can do this by navigating to the relevant transaction or report in SAP EHS.
  
  
  Adjust Validity Periods: If the new record's validity period overlaps with an existing record, you may need to adjust the start and/or end dates of either the new record or the existing record to eliminate the overlap.
  
  
  Delete or Archive Old Records: If the existing record is no longer needed, consider deleting or archiving it, provided that this action complies with your organization's data retention policies.
  
  
  Consult Documentation: Review the SAP documentation or help files related to the EHS module for specific guidelines on managing validity periods and regulatory data.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP EHS that allow you to view and manage regulatory data records.
  Data Management Best Practices: Implement best practices for data management in SAP EHS to avoid overlapping records in the future.
  User Training: Ensure that users who manage regulatory data are trained on the importance of validity periods and how to avoid overlaps.
  
  By following these steps, you should be able to resolve the error and successfully save the data record in question.