How To Fix SE587 - Acceptance document already exists for entry sheet

SAP Error Message - Details

• Message type: E = Error

• Message class: SE - Dienstleistungen Stammdaten Leistungsposition

• Message number: 587

• Message text: Acceptance document already exists for entry sheet

What causes this issue?

You are attempting to accept an entry sheet for which a (non-canceled)
acceptance document already exists. This situation should never arise
and is probably due to a program bug.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please inform your system administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SE587 - Acceptance document already exists for entry sheet ?

  The SAP error message SE587, which states "Acceptance document already exists for entry sheet," typically occurs in the context of the Materials Management (MM) module, particularly when dealing with goods receipts or acceptance documents related to entry sheets in the procurement process.
  Cause:
  This error usually arises when:
  
  An attempt is made to create a new acceptance document for an entry sheet that has already been processed and for which an acceptance document already exists.
  There may be a duplicate entry or an attempt to reprocess an entry sheet that has already been accepted.
  The system is configured to prevent the creation of multiple acceptance documents for the same entry sheet to maintain data integrity.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Acceptance Documents:
  
  Use transaction codes like MB03 (Display Material Document) or MIGO (Goods Movement) to check if an acceptance document already exists for the entry sheet in question.
  Verify the document number and ensure that it corresponds to the entry sheet you are trying to process.
  
  
  
  Review Entry Sheet:
  
  Go to the entry sheet in question and confirm its status. If it has already been accepted, you will need to work with that document rather than trying to create a new one.
  
  
  
  Correct the Process:
  
  If you need to make changes to the acceptance document, consider using the appropriate transaction to reverse or adjust the existing document instead of creating a new one.
  
  
  
  Consult with Your SAP Team:
  
  If you are unsure about the status of the documents or how to proceed, consult with your SAP support team or functional consultant. They can provide insights based on your specific configuration and business processes.
  
  
  
  Check for Customizations:
  
  If your organization has custom developments or enhancements in place, ensure that these are not causing the issue. Sometimes, custom logic can lead to unexpected behavior.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MIGO: For goods movements, including goods receipts and acceptance documents.
  MB03: To display material documents.
  ME23N: To display purchase orders and related documents.
  
  
  
  Documentation: Review SAP documentation or help files related to goods receipt processing and acceptance documents for further understanding.
  
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  
  
  By following these steps, you should be able to identify the cause of the SE587 error and take appropriate action to resolve it.