How To Fix SD_APM_WORKFLOW_MSG200 - For doc. cat. PBD, use approval request reasons with internal workflows.

SAP Error Message - Details

• Message type: E = Error

• Message class: SD_APM_WORKFLOW_MSG - SD Approval Management Workflow Messages

• Message number: 200

• Message text: For doc. cat. PBD, use approval request reasons with internal workflows.

What causes this issue?

You have tried to assign an approval request reason that is intended for
external workflows to document category PBD (preliminary billing
document). You can only assign approval request reasons that are
intended for internal workflows to document category PBD.

System Response

The assignment cannot be made.

How to fix this error?

Assign an approval request reason that is intended for internal
workflows or clear the checkbox that marks the approval request reason
as being intended for external workflows. Configuration experts can do
this in the <LS>Define Reasons for Approval Requests </>configuration
step.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD_APM_WORKFLOW_MSG200 - For doc. cat. PBD, use approval request reasons with internal workflows. ?

  The SAP error message SD_APM_WORKFLOW_MSG200 typically indicates an issue related to the approval process in the Sales and Distribution (SD) module, particularly when dealing with document categories like PBD (Price and Billing Document). This error suggests that the system is expecting an approval request reason to be specified when using internal workflows.
  Cause:
  The error occurs when:
  
  An attempt is made to process a document of category PBD without specifying an appropriate approval request reason.
  The configuration for the approval workflow is incomplete or incorrect.
  The document does not meet the criteria set for approval workflows, or the necessary settings for the approval process are not properly defined in the system.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Approval Request Reasons:
  
  Ensure that you have defined approval request reasons in the system. You can do this by navigating to the relevant configuration settings in the SAP system.
  Go to the transaction code SPRO and follow the path: 
  Sales and Distribution -> Basic Functions -> Pricing -> Pricing Control -> Define Approval Request Reasons
  
  Make sure that the approval request reasons are correctly set up for the document category PBD.
  
  
  
  Review Workflow Configuration:
  
  Verify that the internal workflow settings are correctly configured. This includes checking the workflow templates and ensuring that they are active and correctly linked to the document category.
  Use transaction code SWDD to check the workflow definitions and ensure that they are correctly set up to handle the approval process for PBD documents.
  
  
  
  Document Processing:
  
  When processing the document, ensure that you are selecting an appropriate approval request reason. This may involve modifying the document processing logic to include the necessary fields for approval reasons.
  
  
  
  Testing:
  
  After making the necessary changes, test the document processing again to ensure that the error no longer occurs.
  
  
  
  Consult Documentation:
  
  If the issue persists, consult the SAP documentation or reach out to SAP support for further assistance. They may provide additional insights or updates related to this specific error message.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder), SPRO (Customizing), and VA01/VA02 (Sales Order Processing) for testing.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  User Exits and BAdIs: If custom logic is involved in the approval process, review any user exits or BAdIs that may affect the workflow.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message SD_APM_WORKFLOW_MSG200.