How To Fix SD642 - Document delete error

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 642

• Message text: Document delete error

What causes this issue?

Error deleting the orginal or an enhancement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Try to display the document with the transaction
<DS:TRAN.SE61>Authoring environment</> and/or delete the enhancement of
the original document with this transaction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD642 - Document delete error ?

  The SAP error message SD642, which states "Document delete error," typically occurs in the Sales and Distribution (SD) module when there is an issue with deleting a document, such as a sales order, delivery, or billing document. This error can arise due to various reasons, including:
  Causes of SD642 Error
  
  
  Document Locking: The document you are trying to delete may be locked by another user or process. This can happen if the document is currently being processed or if another user is editing it.
  
  
  Dependencies: The document may have dependencies or linked documents that prevent it from being deleted. For example, if there are open deliveries or invoices related to the sales order, the system will not allow deletion.
  
  
  Authorization Issues: The user attempting to delete the document may not have the necessary authorizations to perform the delete operation.
  
  
  System Configuration: There may be specific configurations or settings in the system that prevent the deletion of certain types of documents.
  
  
  Data Integrity Issues: There could be inconsistencies or errors in the database that are causing the delete operation to fail.
  
  
  Solutions to SD642 Error
  
  
  Check Document Locking: Verify if the document is locked by another user. You can use transaction code SM12 to check for locks and release them if necessary.
  
  
  Review Dependencies: Check for any dependent documents that may be preventing the deletion. Ensure that all related documents (like deliveries or invoices) are either deleted or processed.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to delete the document. You can check user roles and authorizations using transaction code SU53 after the error occurs.
  
  
  System Configuration: Review the configuration settings related to document deletion in the SD module. Consult with your SAP Basis or functional team to ensure that the settings allow for the deletion of the specific document type.
  
  
  Data Integrity Check: If you suspect data integrity issues, you may need to run consistency checks or consult with your technical team to investigate and resolve any underlying database issues.
  
  
  Use Transaction Codes: Depending on the document type, you may use specific transaction codes to delete documents (e.g., VA02 for sales orders, VL02N for deliveries). Ensure you are using the correct transaction for the document type.
  
  
  Related Information
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the SD642 error. You can search for relevant notes in the SAP Support Portal.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing documents in the SD module, such as:
  
  VA01 - Create Sales Order
  VA02 - Change Sales Order
  VL01N - Create Outbound Delivery
  VF01 - Create Billing Document
  
  
  
  Documentation: Review SAP documentation and user guides for the Sales and Distribution module to understand the document lifecycle and deletion processes.
  
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.