How To Fix SD629 - The document &1 already exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 629

• Message text: The document &1 already exists.

What causes this issue?

When an enhancement is created for a document, a general text module is
created. (If the orginal document is enhanced at the beginning and at
the end, two general text modules are created.) The general text module
must not already exist - neither as an enhancement nor as normal
documentation. The general text module &v1& already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose a new general text module for the enhancement.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD629 - The document &1 already exists. ?

  The SAP error message SD629 ("The document &1 already exists.") typically occurs in the Sales and Distribution (SD) module when you attempt to create a document (such as a sales order, delivery, or invoice) that already exists in the system with the same key or reference. This can happen for various reasons, including duplicate entries or issues with document number ranges.
  Causes:
  
  Duplicate Document: You are trying to create a document that already exists in the system with the same document number or reference.
  Number Range Issues: The number range for the document type may not be set up correctly, leading to conflicts.
  Data Entry Error: Manual entry errors where the same document is being entered multiple times.
  System Configuration: Incorrect configuration in the document types or number ranges in the SAP system.
  
  Solutions:
  
  Check Existing Documents: Verify if the document you are trying to create already exists. You can do this by searching for the document in the relevant transaction (e.g., VA03 for sales orders).
  Use a Different Document Number: If you are manually entering a document number, try using a different number that does not already exist.
  Review Number Ranges: Check the configuration of number ranges for the document type in transaction code SNRO (Number Range Objects) or through the relevant customizing path in SPRO. Ensure that the number range is correctly defined and that there are no overlaps.
  Consult with Your SAP Administrator: If you suspect a configuration issue, consult with your SAP Basis or SD module administrator to review the settings and make necessary adjustments.
  Error Handling in Custom Programs: If this error arises from a custom program or interface, review the logic to ensure it handles existing documents appropriately.
  
  Related Information:
  
  Transaction Codes: 
  
  VA03: Display Sales Order
  VL03N: Display Outbound Delivery
  VF03: Display Billing Document
  SNRO: Number Range Objects
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation for Sales and Distribution to understand how document management and number ranges work.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.