How To Fix SD260 - You are not authorized to maintain this document

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 260

• Message text: You are not authorized to maintain this document

What causes this issue?

You have chosen a document from a package for which you you have no
authorization.

System Response

The document can only be displayed.

How to fix this error?

Ask the system administrator to give you the relevant authorization.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD260 - You are not authorized to maintain this document ?

  The SAP error message SD260, which states "You are not authorized to maintain this document," typically indicates that the user does not have the necessary authorization to perform the action on the specified document within the SAP system. This can occur in various modules, including Sales and Distribution (SD), when trying to access or modify documents such as sales orders, delivery documents, or billing documents.
  Causes:
  
  Authorization Issues: The user’s role or profile does not include the necessary authorizations to maintain the specific document type.
  Document Status: The document may be in a status that restricts changes (e.g., completed, locked, or archived).
  User Role Configuration: The user may not be assigned to the correct organizational units or may lack specific transaction codes in their user profile.
  Custom Authorization Objects: The organization may have implemented custom authorization checks that restrict access based on specific criteria.
  
  Solutions:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations using transaction code PFCG. Ensure that the necessary authorizations for the document type are included in the user’s role.
  
  
  
  Request Role Adjustment:
  
  If the user lacks the necessary authorizations, contact your SAP security team or system administrator to request an adjustment to the user’s roles or to add the required authorizations.
  
  
  
  Review Document Status:
  
  Check the status of the document to ensure it is not in a state that prevents maintenance. If it is locked or completed, you may need to follow the appropriate process to unlock or revert the document.
  
  
  
  Custom Authorization Objects:
  
  If your organization uses custom authorization objects, ensure that the user has the necessary permissions related to those objects. This may require collaboration with the SAP security team to understand the customizations in place.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and back into the system to refresh their authorizations and test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  SE93: Transaction Codes
  
  
  Documentation: Review SAP documentation on authorization management and role configuration for further understanding of how to manage user access.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors in your version of SAP.
  
  If the problem persists after following these steps, it may be necessary to escalate the issue to your SAP support team for further investigation.