How To Fix /SCMTMS/GENERAL010 - Cannot be archived; document is still within residence period of &1 days

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/GENERAL -

• Message number: 010

• Message text: Cannot be archived; document is still within residence period of &1 days

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/GENERAL010 - Cannot be archived; document is still within residence period of &1 days ?

  The SAP error message /SCMTMS/GENERAL010 indicates that a document cannot be archived because it is still within its defined residence period. The residence period is a specified duration during which documents must be retained in the system before they can be archived. This is often set for compliance, auditing, or business process reasons.
  Cause:
  The error occurs when you attempt to archive a document that has not yet reached the end of its residence period. The residence period is defined in the system settings and can vary based on the type of document and business requirements.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Residence Period: Review the residence period settings for the specific document type in the SAP system. This can usually be found in the customizing settings under the relevant application area (e.g., Transportation Management).
  
  
  Wait for the Residence Period to Expire: If the document is still within the residence period, you will need to wait until the period has expired before attempting to archive the document again.
  
  
  Adjust the Residence Period (if necessary): If there is a business need to change the residence period, you can adjust the settings in the customizing transaction (usually in SPRO). However, be cautious with this approach, as it may have implications for compliance and data retention policies.
  
  
  Check Document Status: Ensure that the document is in a status that allows archiving. Some documents may have specific statuses that prevent them from being archived, regardless of the residence period.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on archiving processes and residence periods specific to your version of SAP.
  
  
  Related Information:
  
  Archiving Process: Understand the overall archiving process in SAP, including how to set up and manage archiving objects.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving tasks.
  Compliance and Data Retention Policies: Be aware of your organization's policies regarding data retention and archiving to ensure compliance with legal and regulatory requirements.
  
  If you continue to experience issues or if the residence period seems incorrect, it may be beneficial to consult with your SAP Basis or functional team for further investigation.