How To Fix /SCMB/DM_DLV216 - ASN &1 item &2: ASN quantity is greater than PO &3/&4 open qty

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMB/DM_DLV -

• Message number: 216

• Message text: ASN &1 item &2: ASN quantity is greater than PO &3/&4 open qty

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMB/DM_DLV216 - ASN &1 item &2: ASN quantity is greater than PO &3/&4 open qty ?

  The SAP error message /SCMB/DM_DLV216 indicates that there is a discrepancy between the quantity specified in the Advanced Shipping Notification (ASN) and the open quantity available in the Purchase Order (PO). Specifically, the ASN quantity is greater than the open quantity of the corresponding item in the PO.
  Cause:
  
  
  Mismatch in Quantities: The ASN is reporting a quantity that exceeds what is available or allowed based on the PO. This can happen if:
  
  The ASN was created with an incorrect quantity.
  The PO has been partially fulfilled, and the remaining open quantity is less than what is being reported in the ASN.
  There may have been changes to the PO after the ASN was created, such as cancellations or adjustments to the order quantity.
  
  
  
  Data Entry Errors: Manual entry errors during ASN creation can lead to incorrect quantities being reported.
  
  
  System Configuration Issues: There may be issues with how the system is configured to handle ASNs and POs, leading to discrepancies.
  
  
  Solution:
  
  
  Verify ASN Quantity: Check the ASN quantity being reported. Ensure that it matches the expected quantity based on the PO.
  
  
  Check PO Status: Review the status of the PO to determine the open quantity for the item in question. You can do this by:
  
  Navigating to the Purchase Order in SAP and checking the item details.
  Confirming if there have been any recent changes to the PO that might affect the open quantity.
  
  
  
  Adjust ASN: If the ASN quantity is indeed incorrect, you will need to adjust the ASN to reflect the correct quantity that is within the limits of the open PO quantity.
  
  
  Communicate with Suppliers: If the ASN was generated by a supplier, communicate with them to ensure they are aware of the correct quantities and any changes to the PO.
  
  
  System Configuration Review: If this issue occurs frequently, it may be worth reviewing the system configuration and processes related to ASN and PO handling to prevent future discrepancies.
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the details of the PO and ME21N (Create Purchase Order) to make any necessary adjustments.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling ASNs and POs.
  User Roles: Ensure that users creating ASNs have the appropriate training and access to avoid data entry errors.
  
  By following these steps, you should be able to resolve the error and ensure that the ASN quantities align with the open quantities in the corresponding POs.