How To Fix SBDS328 - Documents that are being edited cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SBDS - Message Class: Business Document Service

• Message number: 328

• Message text: Documents that are being edited cannot be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SBDS328 - Documents that are being edited cannot be deleted ?

  The SAP error message SBDS328 indicates that there are documents currently being edited that cannot be deleted. This typically occurs in the context of document management systems within SAP, where certain documents are locked for editing by users. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Document Locking: The document you are trying to delete is currently being edited or is locked by another user. SAP locks documents to prevent data inconsistency and ensure that changes are not lost.
  User Permissions: The user may not have the necessary permissions to delete the document, especially if it is in a workflow or approval process.
  Document Status: The document may be in a status that does not allow deletion (e.g., approved, archived).
  Technical Issues: There may be technical issues or bugs in the system that are causing the document to appear as being edited when it is not.
  
  Solutions:
  
  Check Document Status: Verify the status of the document. If it is in a workflow or has been approved, you may need to change its status or follow the appropriate process to delete it.
  Identify Locking User: Use transaction codes like SM12 to check for locks on the document. If another user is editing the document, you may need to wait until they finish or contact them to release the lock.
  Release Locks: If you have the necessary permissions, you can manually release the lock on the document using transaction SM12. Be cautious with this approach, as it may lead to data loss if the other user is still editing.
  Check User Permissions: Ensure that you have the appropriate permissions to delete the document. If not, contact your SAP administrator to request the necessary access.
  Consult Documentation: Review SAP documentation or help resources for specific guidelines related to document management and deletion processes.
  Technical Support: If the issue persists and seems to be a technical problem, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SM12 (to check locks), SE11 (to check table definitions), and SE80 (to explore object navigator).
  SAP Notes: Search for SAP Notes related to error SBDS328 for any patches or updates that may address the issue.
  User Training: Ensure that users are trained on the document management processes to minimize the chances of encountering this error in the future.
  
  By following these steps, you should be able to identify the cause of the SBDS328 error and take appropriate action to resolve it.