How To Fix /SAPPSPRO/USCHK004 - Item &1 of purchase order &2 not found in SRM system &3

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/USCHK -

• Message number: 004

• Message text: Item &1 of purchase order &2 not found in SRM system &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPSPRO/USCHK004 - Item &1 of purchase order &2 not found in SRM system &3 ?

  The SAP error message /SAPPSPRO/USCHK004 Item &1 of purchase order &2 not found in SRM system &3 typically indicates that there is a mismatch or inconsistency between the purchase order (PO) in the SAP system and the corresponding data in the Supplier Relationship Management (SRM) system. This error can occur for various reasons, including data synchronization issues, incorrect configuration, or missing entries.
  Causes:
  
  Data Synchronization Issues: The purchase order may not have been properly synchronized between the SAP ERP and the SRM system.
  Incorrect PO Number: The purchase order number or item number may have been entered incorrectly.
  Deleted or Inactive Items: The item in question may have been deleted or marked as inactive in the SRM system.
  Configuration Issues: There may be configuration issues in the integration settings between SAP ERP and SRM.
  Authorization Issues: The user may not have the necessary authorizations to view or access the item in the SRM system.
  
  Solutions:
  
  Verify PO and Item Numbers: Check the purchase order number and item number for accuracy. Ensure that they match the entries in the SRM system.
  Check SRM System: Log into the SRM system and verify if the item exists. If it does not, you may need to recreate it or check why it was deleted.
  Data Synchronization: Ensure that the data synchronization process between SAP ERP and SRM is functioning correctly. You may need to run a synchronization job or check for any errors in the data transfer.
  Review Configuration: Check the configuration settings for the integration between SAP ERP and SRM. Ensure that all necessary settings are correctly configured.
  Authorization Check: Ensure that the user has the necessary authorizations to access the purchase order and its items in the SRM system.
  Consult Logs: Review system logs for any additional error messages or warnings that could provide more context about the issue.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) in SAP ERP and relevant transaction codes in SRM to check the status of the purchase order and items.
  Integration Settings: Review the integration settings in transaction SPRO under the relevant sections for SRM and ERP integration.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the appropriate solution.