How To Fix SAPLWSPY004 - Document &1 has already been cleared by document &2

SAP Error Message - Details

• Message type: E = Error

• Message class: SAPLWSPY - More Than One Vendor for a Purchase Order

• Message number: 004

• Message text: Document &1 has already been cleared by document &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SAPLWSPY004 - Document &1 has already been cleared by document &2 ?

  The SAP error message SAPLWSPY004 indicates that a document (identified as &1) has already been cleared by another document (identified as &2). This typically occurs in the context of financial transactions, particularly when dealing with clearing accounts in accounts receivable or accounts payable.
  Cause:
  
  Duplicate Clearing Attempt: The most common cause of this error is an attempt to clear a document that has already been cleared in a previous transaction. This can happen if a user tries to clear the same invoice or payment multiple times.
  Incorrect Document Reference: There may be a situation where the wrong document is being referenced for clearing, leading to this error.
  Data Integrity Issues: Sometimes, data inconsistencies or issues in the database can lead to this error, especially if there have been manual changes or if the system has not been updated correctly.
  
  Solution:
  
  Check Document Status: Verify the status of both documents involved. You can do this by checking the document flow in the relevant transaction (e.g., FB03 for displaying documents). Ensure that the document you are trying to clear has not already been cleared.
  Use Correct Document: If you are trying to clear a document, ensure that you are referencing the correct document number. Double-check the document numbers you are using in your clearing transaction.
  Review Clearing History: Look at the clearing history to understand which document has cleared the original document. This can help you identify if there was an error in the clearing process.
  Consult with Finance Team: If you are unsure about the clearing process or if there are discrepancies, consult with your finance or accounting team. They may have insights into the transaction history and can help resolve any issues.
  System Check: If the issue persists, it may be necessary to check for any system errors or inconsistencies. This may involve working with your SAP Basis team or technical support to ensure that the system is functioning correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), FBL5N (Customer Line Item Display), and F-32 (Clear Customer).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to document clearing processes to ensure compliance with best practices.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.