How To Fix /SAPCE/FK_ARCH_MSG004 - Maintain residence period in transaction &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPCE/FK_ARCH_MSG -

• Message number: 004

• Message text: Maintain residence period in transaction &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPCE/FK_ARCH_MSG004 - Maintain residence period in transaction &1 ?

  The SAP error message /SAPCE/FK_ARCH_MSG004 indicates that there is an issue with the residence period settings in the context of archiving financial documents. This error typically arises when the system requires a residence period to be defined for the archiving process, but it has not been maintained in the relevant configuration.
  Cause:
  The error occurs because the residence period, which defines how long financial documents should be retained before they can be archived, has not been set up in the system. This is necessary for the archiving process to determine when documents can be moved to the archive.
  Solution:
  To resolve this error, you need to maintain the residence period in the relevant transaction. Here are the steps to do this:
  
  
  Access the Transaction:
  
  Go to transaction code OBD2 (or the relevant transaction for maintaining residence periods).
  
  
  
  Maintain Residence Period:
  
  In the transaction, you will need to specify the residence period for the relevant document types. This typically involves entering the document type and the corresponding residence period in days.
  
  
  
  Save Changes:
  
  After entering the necessary information, save your changes.
  
  
  
  Re-attempt the Archiving Process:
  
  Once the residence period has been maintained, you can re-attempt the archiving process that triggered the error.
  
  
  
  Related Information:
  
  Documentation: Refer to the SAP documentation for archiving financial documents for more detailed information on how to set up residence periods and the implications of these settings.
  Transaction Codes: Familiarize yourself with other related transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  Support: If you continue to experience issues, consider reaching out to your SAP support team or consulting the SAP Community for additional assistance.
  
  By following these steps, you should be able to resolve the error and successfully maintain the residence period for your financial documents in SAP.