How To Fix /SAPAPO/PDRP_APPR049 - Approval rule &1 violated by purchase requisition &2

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPAPO/PDRP_APPR -

• Message number: 049

• Message text: Approval rule &1 violated by purchase requisition &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPAPO/PDRP_APPR049 - Approval rule &1 violated by purchase requisition &2 ?

  The SAP error message /SAPAPO/PDRP_APPR049 Approval rule &1 violated by purchase requisition &2 typically occurs in the context of SAP Advanced Planning and Optimization (APO) when a purchase requisition does not meet the criteria defined in the approval rules set up in the system. This can happen during the planning or approval process when the requisition is being evaluated against the defined rules.
  Cause:
  
  
  Approval Rule Violation: The purchase requisition (PR) does not comply with the conditions specified in the approval rule identified by &1. This could be due to various factors such as:
  
  Incorrect or missing data in the purchase requisition.
  The requisition exceeds certain thresholds (e.g., monetary limits, quantity limits).
  The requisition is for a material or service that is not allowed under the current approval rules.
  
  
  
  Configuration Issues: There may be issues with how the approval rules are configured in the system, leading to unintended violations.
  
  
  Master Data Issues: The master data related to the materials, vendors, or purchasing info records may not be set up correctly, causing the requisition to fail the approval checks.
  
  
  Solution:
  
  
  Review Approval Rules: Check the approval rules defined in the system. Ensure that the conditions are appropriate and that the purchase requisition meets the necessary criteria.
  
  
  Validate Purchase Requisition: Examine the details of the purchase requisition (&2) to identify what specific criteria it is violating. Look for:
  
  Amounts or quantities that exceed limits.
  Incorrect material or vendor information.
  Missing required fields.
  
  
  
  Adjust Configuration: If the approval rules are too strict or not aligned with business processes, consider adjusting them in the configuration settings.
  
  
  Correct Master Data: Ensure that all relevant master data (materials, vendors, etc.) is correctly maintained and up to date.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the approval rules and how they are applied.
  
  
  Engage with SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO to access configuration settings or ME53N to view purchase requisitions.
  Authorization: Ensure that the user has the necessary authorizations to create or approve purchase requisitions.
  Testing: After making changes, conduct tests to ensure that the approval process works as expected without violations.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.