How To Fix /SAPAPO/PDEM871 - Excel file name exceeds the maximum length

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPAPO/PDEM -

• Message number: 871

• Message text: Excel file name exceeds the maximum length

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPAPO/PDEM871 - Excel file name exceeds the maximum length ?

  The SAP error message /SAPAPO/PDEM871 indicates that the Excel file name you are trying to use exceeds the maximum length allowed by the system. This error typically occurs when exporting data from SAP APO (Advanced Planning and Optimization) to an Excel file, and the filename you have specified is too long.
  Cause:
  
  Filename Length: The maximum length for a filename in many systems, including SAP, is often limited to 255 characters. If the filename you are trying to use exceeds this limit, you will encounter this error.
  Path Length: In addition to the filename itself, the full path to the file (including directories) may also contribute to the total length. If the combined length of the path and filename exceeds the system's limit, it can trigger this error.
  
  Solution:
  
  Shorten the Filename: Reduce the length of the filename to ensure it is within the acceptable limit. Aim for a concise and descriptive name that captures the essence of the file's content.
  Change the Save Location: If the file path is long, consider saving the file in a directory with a shorter path. For example, instead of saving it in a deeply nested folder structure, save it directly to a higher-level directory (like the desktop or a root folder).
  Use Default Naming: If possible, allow the system to generate a default filename instead of specifying a custom one. This can help avoid length issues.
  Check System Settings: If you have control over system settings, check if there are any configurable parameters related to filename length that can be adjusted.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error. Sometimes, SAP releases notes that provide additional context or solutions for specific error messages.
  Documentation: Review the SAP documentation for the specific transaction or function you are using to see if there are any guidelines regarding filename conventions and limitations.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same problem and can offer insights or solutions.
  
  By following these steps, you should be able to resolve the error and successfully export your data to an Excel file.