How To Fix /SAPAPO/CLPRP011 - RFQ process with external description &1 not unique

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPAPO/CLPRP -

• Message number: 011

• Message text: RFQ process with external description &1 not unique

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPAPO/CLPRP011 - RFQ process with external description &1 not unique ?

  The SAP error message /SAPAPO/CLPRP011 typically occurs in the context of the Advanced Planning and Optimization (APO) module, particularly during the Request for Quotation (RFQ) process. The error indicates that there is a problem with the uniqueness of the external description associated with the RFQ.
  Cause:
  The error message /SAPAPO/CLPRP011 is triggered when the system finds that the external description (often a key or identifier) for the RFQ is not unique. This can happen due to several reasons:
  
  Duplicate Entries: There are multiple entries in the system with the same external description.
  Data Migration Issues: If data has been migrated from another system, it may have resulted in duplicate external descriptions.
  Configuration Issues: The configuration settings in the system may not enforce uniqueness for the external description field.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Duplicates:
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables (e.g., EKKO for purchasing documents) and check for duplicate entries with the same external description.
  If duplicates are found, you may need to delete or modify them to ensure uniqueness.
  
  
  
  Modify External Descriptions:
  
  If you have control over the external descriptions being used, ensure that they are unique before creating or processing RFQs.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the system to ensure that uniqueness constraints are properly set for the external description field.
  If necessary, consult with your SAP Basis or configuration team to adjust these settings.
  
  
  
  Data Cleanup:
  
  If the issue is due to data migration, consider performing a data cleanup to remove or consolidate duplicate entries.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific recommendations or patches that may address the issue.
  
  
  
  Contact SAP Support:
  
  If the problem persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME41 (Create RFQ), ME42 (Change RFQ), and ME43 (Display RFQ) to navigate the RFQ process.
  Tables: Understand the relevant tables involved in the RFQ process, such as EKKO (Purchasing Document Header) and EKPO (Purchasing Document Item).
  SAP Notes: Search for SAP Notes related to /SAPAPO/CLPRP011 for any known issues or patches that may be applicable.
  
  By following these steps, you should be able to identify and resolve the issue causing the error message in the RFQ process.