How To Fix SAFM_EOPO328 - Expense lines in this expenditure order must have same budget chapters

SAP Error Message - Details

• Message type: E = Error

• Message class: SAFM_EOPO - Expenditure Order and Payment Order

• Message number: 328

• Message text: Expense lines in this expenditure order must have same budget chapters

What causes this issue?

The expenditure order you are trying to post has documents with special
G/L indicators. Expense lines in such expenditure orders must have the
same budget chapter.
If the total payment amount of the documents is less than the threshold
amount set for internal transfer payments, you will be able to create a
payment document of type internal transfer for the posted documents.
If the total payment amount of the documents is greater than the
threshold amount set for internal transfer payments, you will not be
able to create a payment document for the posted documents. This is
because a payment document of type Ministry of Finance (MoF) cannot be
created for FI documents that have special G/L indicators and different
budget chapters.

System Response

If the total payment amount for the documents is less than or equal to
the threshold amount set for internal transfer payments, the system
creates an expenditure order for the posted documents.
If the total payment amount for the documents is more than the threshold
amount set for internal transfer payments, the system does not create an
expenditure order for the posted documents.

How to fix this error?

When posting expenditure orders that include documents with special G/L
indicators, do not post documents having different budget chapters.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SAFM_EOPO328 - Expense lines in this expenditure order must have same budget chapters ?

  The SAP error message SAFM_EOPO328 indicates that there is a budget inconsistency in an expenditure order. Specifically, it means that the expense lines associated with the expenditure order must all belong to the same budget chapter. This is a common requirement in financial management systems to ensure that expenses are tracked and reported correctly within the same budgetary framework.
  Cause:
  The error typically arises when:
  
  Multiple Budget Chapters: The expenditure order contains expense lines that reference different budget chapters. Each line item must be associated with the same budget chapter to maintain consistency in financial reporting.
  Data Entry Errors: There may have been a mistake during data entry where different budget chapters were inadvertently assigned to different expense lines.
  Configuration Issues: There could be a configuration issue in the SAP system that allows for the selection of different budget chapters for the same expenditure order.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Expense Lines: Check all the expense lines in the expenditure order to identify the budget chapters assigned to each line. Ensure that they are all the same.
  
  
  Modify Budget Chapter: If you find that the expense lines are associated with different budget chapters, you will need to modify them so that they all reference the same budget chapter. This can usually be done in the expenditure order or the related transaction.
  
  
  Recreate the Order: If the expenditure order is complex or if there are many lines, it might be easier to create a new expenditure order with the correct budget chapter from the start.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for managing expenditure orders and budget chapters to ensure compliance with internal processes.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a financial analyst within your organization for assistance.
  
  
  Related Information:
  
  Budget Management: Understanding how budget chapters work within your organization’s financial management system is crucial. Each budget chapter typically corresponds to a specific category of expenses.
  SAP Configuration: Familiarize yourself with the configuration settings in SAP related to budget management and expenditure orders, as these can affect how budget chapters are assigned and validated.
  Training: If you frequently encounter this error, consider additional training on SAP financial modules to better understand how to manage expenditure orders and budget chapters effectively.
  
  By following these steps, you should be able to resolve the SAFM_EOPO328 error and ensure that your expenditure orders are compliant with budgetary requirements.