How To Fix RY085 - Start of term &1 is before "Notification By" date of previous transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: RY - Messages for RM Basis

• Message number: 085

• Message text: Start of term &1 is before "Notification By" date of previous transaction

What causes this issue?

The start of the term of elementary transaction number &V1& is earlier
than the "Notification By" date of the previous exercise opportunity.
However, for the transaction form 063 (Bermuda option), the start of the
term of the n elementary transaction has to be after the "Notification
By" date of the n-1 elementary transaction.
<ZH>Note:</> The system determines the number of the elementary
transaction for a generic transaction (transaction RCA00) by assigning
numbers, starting with 1, on each level of the hierarchy tree, starting
from the top and working downwards. In the external data transfer, this
number matches the NGIDNR, the sequential number for a GID in the FGET.
Example
Number,, Tree
1,,,, Elementary transaction (top level)
2,, ,, |_ Elementary transaction (second level)
4,,,, |_Elementary transaction (third level)
5,,,, |_Elementary transaction (third level)
7,,,, |_Elementary transaction (fourth level)
3,,,, |_ Elementary transaction (second level)
6,,,, |_Elementary transaction (third level)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct your entry.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RY085 - Start of term &1 is before "Notification By" date of previous transaction ?

  The SAP error message RY085 indicates that there is a conflict between the start date of a new term and the "Notification By" date of a previous transaction. This typically occurs in the context of managing employee data, such as in the area of personnel administration or payroll.
  Cause:
  The error arises when you attempt to create or modify a record (like a new employment term or contract) that starts before the "Notification By" date of a previous transaction. This can happen in scenarios such as:
  
  You are trying to enter a new employment term for an employee that starts before the end date of their previous term.
  There is a gap or overlap in the dates that violates the rules set in the system for managing employee records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Dates: Review the start date of the new term you are trying to enter and compare it with the "Notification By" date of the previous transaction. Ensure that the new term starts after the previous term has ended.
  
  
  Adjust Dates: If the new term's start date is indeed before the "Notification By" date of the previous transaction, you will need to adjust the start date of the new term to ensure it is valid.
  
  
  Review Previous Transactions: Look at the previous transactions for the employee to ensure that all dates are correctly entered and that there are no overlaps or gaps that could cause this error.
  
  
  Consult Documentation: If you are unsure about the rules governing the dates, refer to your organization's SAP documentation or consult with your SAP HR module expert.
  
  
  System Configuration: In some cases, the error may be due to system configuration settings. If you have access, check the configuration settings related to personnel administration and date management.
  
  
  Seek Help: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HR for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions), as these are commonly used for managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Training: If you frequently encounter issues with date management in SAP, consider additional training or resources to better understand the system's handling of personnel data.
  
  By following these steps, you should be able to identify the cause of the RY085 error and implement a solution to resolve it.