How To Fix RW623 - Document was already posted: &1 &2 &3

SAP Error Message - Details

• Message type: E = Error

• Message class: RW - Interface to Accounting

• Message number: 623

• Message text: Document was already posted: &1 &2 &3

What causes this issue?

The following document was already posted in Accounting component &v4&:
Reference transaction: &v1&
Reference key: &v2&
Logical system: &v3&

System Response

The document cannot be posted.

How to fix this error?

Check the component to which you want to post subsequently.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RW623 - Document was already posted: &1 &2 &3 ?

  The SAP error message RW623, which states "Document was already posted: &1 &2 &3," typically occurs when there is an attempt to post a document that has already been processed in the system. This can happen in various SAP modules, such as Financial Accounting (FI) or Controlling (CO), and is often related to duplicate postings or attempts to reprocess a document that has already been finalized.
  Cause:
  
  Duplicate Posting: The most common cause is that the document you are trying to post has already been posted in the system. This can happen if the same transaction is executed multiple times.
  Incorrect Document Number: If the document number being referenced is incorrect or if there is a misunderstanding about the document's status.
  System Configuration: Sometimes, system settings or configurations may lead to this error, especially if there are custom developments or enhancements in place.
  User Error: Users may inadvertently try to post the same document again without realizing it has already been processed.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. You can do this by using transaction codes like FB03 (Display Document) to see if the document has already been posted.
  Avoid Duplicate Entries: Ensure that you are not trying to post the same document multiple times. Implement checks in your processes to prevent this.
  Use Correct Document Number: Make sure you are using the correct document number and that it corresponds to the intended transaction.
  Consult with IT or SAP Support: If you suspect that the issue is related to system configuration or if you cannot find the document, consult with your IT department or SAP support for further assistance.
  Review Logs: Check the application logs or system logs for any additional information that might help diagnose the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB02 (Change Document), and FB01 (Post Document) to manage document postings effectively.
  SAP Notes: Look for SAP Notes related to error RW623 for any specific patches or updates that may address known issues.
  User Training: Ensure that users are trained on the proper procedures for posting documents to minimize the risk of duplicate postings.
  
  By following these steps, you should be able to resolve the RW623 error and prevent it from occurring in the future.