How To Fix RW621 - Missing line item for CO-PA characteristic line &1

SAP Error Message - Details

• Message type: E = Error

• Message class: RW - Interface to Accounting

• Message number: 621

• Message text: Missing line item for CO-PA characteristic line &1

What causes this issue?

For item number (ITEMNO_ACC) &v1& you have transferred characteristics
for the posting to the financial statements. There is however no
document line item for this item.

System Response

The document cannot be posted.

How to fix this error?

Characteristics and value fields can only be transferred for existing
line items.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RW621 - Missing line item for CO-PA characteristic line &1 ?

  The SAP error message RW621 "Missing line item for CO-PA characteristic line &1" typically occurs in the context of the Controlling Profitability Analysis (CO-PA) module when the system is unable to find a corresponding line item for a specific characteristic in the CO-PA data. This can happen during various processes, such as when trying to post a document or when executing reports.
  Causes:
  
  Missing Data: The characteristic line item referenced in the error message does not exist in the CO-PA database. This could be due to missing or incomplete data during the posting process.
  Incorrect Configuration: The configuration settings for CO-PA may not be set up correctly, leading to inconsistencies in how data is processed or stored.
  Data Transfer Issues: If data is being transferred from another module (like FI or SD) to CO-PA, there may be issues in the data transfer process that result in missing line items.
  Document Type Issues: The document type being used may not be compatible with the CO-PA characteristics, leading to missing entries.
  Authorization Issues: Sometimes, authorization problems can prevent the system from accessing the necessary data.
  
  Solutions:
  
  Check Data Consistency: Verify that the data for the characteristic line item exists in the CO-PA tables. You can use transaction codes like KE24 (CO-PA line item display) to check for the existence of the line item.
  Review Configuration: Ensure that the CO-PA configuration is set up correctly. This includes checking the characteristics and value fields to ensure they are properly defined and linked.
  Repost Documents: If the issue is due to missing data from a previous posting, you may need to repost the relevant documents to ensure that all necessary line items are created.
  Analyze Data Transfer: If data is being transferred from another module, check the transfer settings and logs to identify any issues that may have occurred during the transfer.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the CO-PA data. Sometimes, missing authorizations can lead to errors in data retrieval.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KE24 (Display CO-PA Line Items), KE30 (CO-PA Report), and KE4S (CO-PA Settlement).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation on CO-PA to understand the data flow and configuration settings better.
  Support: If the issue persists, consider reaching out to SAP support or consulting with a functional consultant who specializes in CO-PA.
  
  By following these steps, you should be able to identify the root cause of the RW621 error and implement a solution to resolve it.