How To Fix RTC_HRF013 - Actual amount is less than planned amount

SAP Error Message - Details

• Message type: E = Error

• Message class: RTC_HRF - Message class for RTC HRF

• Message number: 013

• Message text: Actual amount is less than planned amount

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RTC_HRF013 - Actual amount is less than planned amount ?

  The SAP error message RTC_HRF013, which states "Actual amount is less than planned amount," typically occurs in the context of Human Resources (HR) or Payroll modules when there is a discrepancy between the actual costs incurred and the planned costs for a specific period or activity.
  Cause:
  
  Data Entry Errors: Incorrect data entry in the payroll or HR planning module can lead to discrepancies.
  Configuration Issues: Incorrect configuration of the planning and actuals in the system can cause this error.
  Timing Issues: If actual amounts are posted after the planned amounts, it may lead to this error.
  Budget Constraints: The actual expenses may exceed the budgeted amounts, leading to this error message.
  Posting Period Issues: If the actual amounts are posted in a different period than planned, it can trigger this error.
  
  Solution:
  
  Review Data Entries: Check the entries for accuracy. Ensure that the actual amounts are correctly entered and correspond to the planned amounts.
  Check Configuration: Review the configuration settings in the HR and Payroll modules to ensure they are set up correctly for planning and actuals.
  Adjust Planning Amounts: If the actual amounts are indeed lower than planned, consider adjusting the planned amounts to reflect the actual situation.
  Reconcile Periods: Ensure that the actual postings are made in the correct periods. If necessary, adjust the posting periods to align with the planned amounts.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  Engage with SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it involves complex configurations or customizations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be involved in the planning and actuals process.
  Reports: Utilize reports to analyze planned vs. actual amounts, which can help identify discrepancies and their causes.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to planning and actual amounts.
  Training: Consider training for users involved in HR planning and payroll to minimize data entry errors and improve understanding of the system.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the RTC_HRF013 error effectively.