How To Fix RSDME653 - Many documents with description &1 exists in BDS.

SAP Error Message - Details

• Message type: E = Error

• Message class: RSDME -

• Message number: 653

• Message text: Many documents with description &1 exists in BDS.

What causes this issue?

More than one document found in the Business Document Server (BDS) with
description &1.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Go to transaction <ZK>OAOR </>and give inputs for class as
<ZK>SOFFICEINTEGRATION</> for type as <ZK>OT</> and for object key as
<ZK>SOFFICEINTEGRATION</> and <ZK>Execute</>. In the BDS navigation
screen, check for the document &1. If there are many documents
with description &1, then retain the latest document (by date)
and delete the remaining.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSDME653 - Many documents with description &1 exists in BDS. ?

  The SAP error message RSDME653 indicates that there are multiple documents with the same description in the Business Document Service (BDS). This can occur when documents are uploaded or created in the system without unique identifiers, leading to confusion or conflicts when trying to access or manage these documents.
  Cause:
  
  Duplicate Document Descriptions: The primary cause of this error is the existence of multiple documents that share the same description. This can happen if users upload documents without ensuring that their descriptions are unique.
  System Configuration: In some cases, the system configuration may not enforce unique descriptions for documents, allowing duplicates to be created.
  Data Migration Issues: If documents were migrated from another system, it’s possible that duplicates were introduced during the migration process.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like BDS_DMS or relevant reports to identify the documents that have the same description. You can also use SQL queries if you have access to the database.
  Rename or Delete Duplicates: Once identified, you can either rename the documents to ensure unique descriptions or delete unnecessary duplicates. Ensure that you have the necessary permissions and that you follow your organization’s data management policies.
  Implement Unique Naming Conventions: To prevent future occurrences, establish a naming convention for document descriptions that includes unique identifiers (e.g., timestamps, user IDs).
  System Configuration Review: Review the configuration settings in BDS to see if there are options to enforce unique descriptions for documents.
  Consult Documentation: Refer to SAP documentation or support for specific guidelines on managing documents in BDS.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to BDS and document management.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  Training and Best Practices: Consider training for users on best practices for document management in SAP to minimize the risk of duplicates in the future.
  
  By following these steps, you should be able to resolve the RSDME653 error and prevent it from occurring again in the future.