How To Fix RSBPCB_EXCEPTION235 - BPF: Cannot approve/reject; activity instance &1 is not submitted

SAP Error Message - Details

• Message type: E = Error

• Message class: RSBPCB_EXCEPTION - BPC: BPF Message Class

• Message number: 235

• Message text: BPF: Cannot approve/reject; activity instance &1 is not submitted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RSBPCB_EXCEPTION235 - BPF: Cannot approve/reject; activity instance &1 is not submitted ?

  The SAP error message RSBPCB_EXCEPTION235 indicates that there is an issue with the approval or rejection of a Business Process Framework (BPF) activity instance. Specifically, the error states that the activity instance cannot be approved or rejected because it has not been submitted.
  Cause:
  The primary cause of this error is that the activity instance you are trying to approve or reject has not gone through the submission process. In a BPF workflow, activities must be submitted before they can be approved or rejected. If an activity instance is still in a state that does not allow for approval or rejection (e.g., it is in a draft state or has not been completed), this error will occur.
  Solution:
  To resolve this error, follow these steps:
  
  
  Check Activity Status: Verify the status of the activity instance. Ensure that it has been submitted. You can do this by navigating to the BPF instance and checking the status of the specific activity.
  
  
  Submit the Activity: If the activity instance is not submitted, you need to submit it first. Look for an option to submit the activity within the BPF interface.
  
  
  Review Workflow Steps: Ensure that all previous steps in the workflow have been completed and submitted. Sometimes, a dependency on a previous activity can prevent the current activity from being submitted.
  
  
  Check User Permissions: Ensure that you have the necessary permissions to approve or reject the activity. Lack of permissions can sometimes lead to confusion regarding the status of an activity.
  
  
  Consult Documentation: If you are unsure about the submission process or the workflow configuration, refer to the SAP documentation or your organization's internal guidelines for BPF processes.
  
  
  Contact Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with a technical expert who can provide further assistance.
  
  
  Related Information:
  
  BPF Overview: The Business Process Framework (BPF) in SAP is used to manage and streamline business processes. Understanding how BPF works can help in troubleshooting issues.
  Workflow Management: Familiarize yourself with the workflow management tools in SAP, as they can provide insights into the status and transitions of activity instances.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these guidelines, you should be able to resolve the RSBPCB_EXCEPTION235 error and successfully approve or reject the activity instance in question.