How To Fix RSAR185 - Invalid number of records in file & (origin &)

SAP Error Message - Details

• Message type: E = Error

• Message class: RSAR - Data Transfer and Metadata Maintenance

• Message number: 185

• Message text: Invalid number of records in file & (origin &)

What causes this issue?

The number of data records in file &V1& (origin &V2&) does not
correspond to the statements in the control file.

How to fix this error?

Check whether the number of records in the file given actually agrees
with the data in the control file and correct this data accordingly.
Check also, whether the file given exists and whether read
authorization exists.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSAR185 - Invalid number of records in file & (origin &) ?

  The SAP error message RSAR185, which states "Invalid number of records in file & (origin &)," typically occurs in the context of data transfer processes, particularly when using the SAP Data Transfer Process (DTP) or when loading data into SAP BW (Business Warehouse) from various sources.
  Cause:
  The error usually indicates that there is a mismatch between the expected number of records and the actual number of records found in the file being processed. This can happen due to several reasons:
  
  File Format Issues: The file may not be formatted correctly, leading to an incorrect number of records being read.
  Data Corruption: The file may be corrupted or incomplete, resulting in fewer records than expected.
  Configuration Errors: There may be issues with the DTP or InfoPackage configuration that lead to incorrect expectations about the number of records.
  Source System Issues: If the data is being extracted from a source system, there may be issues in that system that affect the data extraction process.
  Transformation Errors: If there are transformations applied to the data, they may inadvertently filter out records, leading to a mismatch.
  
  Solution:
  To resolve the RSAR185 error, you can follow these steps:
  
  Check the File: Verify the integrity and format of the file being processed. Ensure that it contains the expected number of records and is not corrupted.
  Review DTP/InfoPackage Settings: Check the settings of the DTP or InfoPackage to ensure that they are configured correctly. Look for any filters or transformations that might be affecting the record count.
  Monitor Source System: If the data is being extracted from a source system, check for any issues in that system that might affect data extraction.
  Reprocess the Data: If the file is correct and the settings are appropriate, try reprocessing the data. Sometimes, a simple re-execution can resolve transient issues.
  Check Logs: Review the logs for more detailed error messages that might provide additional context about the issue.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific version of SAP BW you are using for any known issues or additional troubleshooting steps.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific fixes or patches related to this error message.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  Data Load Monitoring: Use transaction codes like RSA1 (Data Warehousing Workbench) to monitor data loads and check for any discrepancies in the data flow.
  
  By following these steps, you should be able to identify the root cause of the RSAR185 error and implement a suitable solution.