How To Fix RQ040 - Selection for purchasing organization could not be transferred

SAP Error Message - Details

• Message type: E = Error

• Message class: RQ - Messages for Cash Management and Forecast

• Message number: 040

• Message text: Selection for purchasing organization could not be transferred

What causes this issue?

For the selected company codes, the system determined all purchasing
organizations belonging either to one of these company codes or to no
company code. The number of purchasing organizations determined is,
however, so large that they could not be transferred to vendor analysis
for the selection. Thus, the system selects all purchasing
organizations.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RQ040 - Selection for purchasing organization could not be transferred ?

  The SAP error message RQ040, which states "Selection for purchasing organization could not be transferred," typically occurs in the context of purchasing documents, such as purchase requisitions or purchase orders. This error indicates that there is an issue with the selection criteria for the purchasing organization, which prevents the system from processing the request.
  Causes:
  
  Incorrect Configuration: The purchasing organization may not be properly configured in the system, or there may be inconsistencies in the master data.
  Missing Authorizations: The user may not have the necessary authorizations to access or modify the purchasing organization data.
  Data Inconsistencies: There may be inconsistencies in the data related to the purchasing organization, such as missing or incorrect entries in the vendor master or material master records.
  Selection Criteria Issues: The selection criteria used in the transaction may not match any valid purchasing organization in the system.
  
  Solutions:
  
  Check Configuration: Verify the configuration of the purchasing organization in the SAP system. Ensure that it is correctly set up in the relevant customizing settings (transaction code SPRO).
  Review Authorizations: Check the user’s authorizations to ensure they have the necessary permissions to access the purchasing organization. This can be done through transaction code SU53 or by consulting with your security team.
  Validate Master Data: Ensure that the vendor master and material master records are correctly maintained and that they are assigned to the appropriate purchasing organization.
  Adjust Selection Criteria: Review the selection criteria being used in the transaction. Make sure that the criteria are valid and correspond to existing purchasing organizations in the system.
  Check for Updates: If the issue persists, check for any SAP Notes or updates that may address this specific error. You can search the SAP Support Portal for relevant notes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME21N (Create Purchase Order), and ME23N (Display Purchase Order) to troubleshoot the issue.
  SAP Notes: Search for SAP Notes related to error RQ040 in the SAP Support Portal for any specific fixes or recommendations.
  Documentation: Review SAP documentation and help resources for purchasing organization configuration and management.
  
  If the problem continues after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the issue.