How To Fix RP638 - You are not authorized to maintain all HR info(sub)types

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 638

• Message text: You are not authorized to maintain all HR info(sub)types

What causes this issue?

To be able to execute this program you need the authorization to
process all HR info(sub)types. For details about this, please see the
<DS:RE.RPUDELPN>Program documentation</>.

System Response

The system ensures that you cannot execute the program if you do not
have the authorization.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP638 - You are not authorized to maintain all HR info(sub)types ?

  The SAP error message RP638, which states "You are not authorized to maintain all HR info(sub)types," typically occurs when a user attempts to access or modify HR infotypes or subtypes without having the necessary authorizations. This is a common issue in SAP systems where security and authorization are tightly controlled.
  Cause:
  
  Authorization Issues: The user does not have the required authorization objects assigned to their user profile to maintain the specific HR infotypes or subtypes.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the HR infotypes they are trying to access.
  Infotype Restrictions: Certain infotypes may have restrictions based on the user's organizational assignment or other criteria.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization object is missing.
  Alternatively, you can use transaction code SU01 to view the user's profile and roles.
  
  
  
  Review Role Assignments:
  
  Check the roles assigned to the user in transaction PFCG. Ensure that the roles include the necessary authorizations for the HR infotypes in question.
  If the roles do not have the required authorizations, you may need to modify the role or create a new one that includes the necessary permissions.
  
  
  
  Authorization Objects:
  
  The relevant authorization objects for HR infotypes typically include:
  
  P_ORGIN: Personnel Administration
  P_PERNR: Personnel Number
  P_TCODE: Transaction Code
  
  
  Ensure that the user has the appropriate values for these authorization objects.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary access to modify roles or authorizations, contact your SAP security team or administrator. They can help you identify and assign the correct authorizations.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations or roles, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation on authorization concepts and role management for more detailed guidance on managing user access.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors in HR modules.
  Training: Consider training sessions for users on how to navigate authorization issues and understand the importance of proper role assignments.
  
  By following these steps, you should be able to resolve the RP638 error and ensure that users have the appropriate access to maintain HR infotypes.