How To Fix RP456 - Change before earliest retro. date &1 acc. to control rec. to py area &2

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 456

• Message text: Change before earliest retro. date &1 acc. to control rec. to py area &2

What causes this issue?

The master data change that you carried out is relevant to payroll.
It comes before the <DS:DE.PAD_TWM>earliest retro date</> according to
control record that changes relevant to payroll for this employee can
be made.

System Response

You can not carry out the change.

How to fix this error?

Check your entries and the status of the control record of payroll area
&V2& (transaction PA03)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP456 - Change before earliest retro. date &1 acc. to control rec. to py area &2 ?

  The SAP error message RP456 "Change before earliest retro. date &1 acc. to control rec. to py area &2" typically occurs in the context of payroll processing when there is an attempt to make changes to employee data that are retroactive to a date earlier than the defined earliest retroactive date for the payroll area.
  Cause:
  
  Retroactive Changes: The error indicates that there is an attempt to process a change (like a salary adjustment, position change, etc.) that is retroactive to a date that is earlier than the system's configured earliest retroactive date for the payroll area.
  Configuration Settings: The payroll area settings may have a defined earliest retroactive date, which restricts changes to be made only from that date forward.
  Data Entry Errors: Sometimes, this error can also arise from incorrect data entry or processing logic that inadvertently tries to apply changes to an invalid period.
  
  Solution:
  
  Check Payroll Area Settings: Review the configuration of the payroll area in the SAP system to determine the earliest retroactive date. This can be done in the customizing settings under the payroll area configuration.
  Adjust Changes: If the changes need to be made, ensure that they are only applied from the earliest retroactive date onward. If necessary, adjust the date of the changes being made.
  Consult with HR/Payroll Team: If you are unsure about the changes or the implications of adjusting the retroactive date, consult with your HR or payroll team to ensure compliance with company policies and legal requirements.
  Use Retroactive Accounting: If the changes are necessary and valid, consider using the retroactive accounting feature in SAP to process the changes correctly.
  Review Employee Records: Ensure that the employee records are accurate and that there are no discrepancies that could lead to this error.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Documentation: Review SAP documentation regarding payroll processing and retroactive accounting to understand the implications of changes made to employee data.
  Testing: If changes are made to the payroll area settings, conduct thorough testing in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to resolve the error and ensure that payroll processing continues smoothly.