How To Fix RP438 - Absence period is outside permitted area (acc. to T5D0D)

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 438

• Message text: Absence period is outside permitted area (acc. to T5D0D)

What causes this issue?

As of 1.1.2001, an employee in Germany may take a maximum of 24 months
(before July 2015, only a maximum of 12 months) between the 3rd and 8th
year of his/her child's life as (absence type) 'parental leave'.
If you enter a 'parental leave' absence type for a period outside the
permitted boundaries (which are specified in tables T554M and T5D0D),
this error message appears.
The current case involves an absence from &V1& to &V2&. However, that is
longer than permitted (for this period).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the data for the absence period is correct. If it is,
check the limits in tables T554M and T5D0D for the absence type entered.
If this message appears as an error message, you can change it to a
warning in table T5D0D.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP438 - Absence period is outside permitted area (acc. to T5D0D) ?

  The SAP error message RP438, which states "Absence period is outside permitted area (acc. to T5D0D)," typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error indicates that the absence period you are trying to enter or process is not allowed based on the configuration settings in the system.
  Cause:
  The error is usually caused by one of the following reasons:
  
  
  Configuration Settings: The absence type you are trying to use has specific configuration settings in the T5D0D table that define the permitted periods for that absence type. If the absence period you are trying to enter falls outside of these defined limits, the error will occur.
  
  
  Incorrect Dates: The dates you are entering for the absence may be incorrect or not aligned with the employee's eligibility for that absence type.
  
  
  Employee Status: The employee's status (e.g., active, inactive, on leave) may affect their eligibility for certain absence types.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to transaction code SPRO and navigate to the configuration for absence types.
  Check the settings in the T5D0D table to see the permitted absence periods for the specific absence type you are trying to enter.
  Ensure that the absence period you are trying to enter falls within the allowed range.
  
  
  
  Verify Dates:
  
  Double-check the start and end dates of the absence you are trying to enter. Make sure they are correct and within the allowed period.
  
  
  
  Employee Eligibility:
  
  Check the employee's status and ensure they are eligible for the absence type you are trying to process.
  Review any relevant infotypes (e.g., IT0000, IT0001, IT2001) to confirm the employee's current status.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines provided by your organization regarding absence management to ensure compliance with internal policies.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HCM for further assistance.
  
  
  
  Related Information:
  
  T5D0D Table: This table contains configuration settings for absence types, including permitted periods and other related parameters.
  Infotypes: Familiarize yourself with relevant infotypes such as IT0000 (Actions), IT0001 (Organizational Assignment), and IT2001 (Absences) to understand how they relate to absence management.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.