How To Fix RP400 - Cannot delete record for it was processed by payroll run of seq. no. &

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 400

• Message text: Cannot delete record for it was processed by payroll run of seq. no. &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP400 - Cannot delete record for it was processed by payroll run of seq. no. & ?

  The SAP error message RP400, which states "Cannot delete record for it was processed by payroll run of seq. no. &," typically occurs when you attempt to delete a payroll record that has already been processed in a payroll run. This error is common in the SAP Human Capital Management (HCM) module, particularly in the payroll processing area.
  Cause:
  The primary cause of this error is that the payroll record you are trying to delete has already been included in a payroll run. Once a payroll run is executed, the records are locked to maintain data integrity and ensure that the payroll results are consistent. Deleting records that have been processed can lead to inconsistencies in payroll calculations and reporting.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Payroll Status: Verify the status of the payroll run for the employee in question. If the payroll run has been completed, you cannot delete the record directly.
  
  
  Reversal of Payroll Run: If you need to delete the record because of an error, you may need to reverse the payroll run. This can be done using transaction codes like PC00_MXX_CALC or PC00_MXX_CEDT, depending on your specific SAP version and configuration. After reversing the payroll run, you should be able to delete the record.
  
  
  Use Correction Programs: In some cases, SAP provides correction programs that can help you adjust or delete payroll records. Check with your SAP support team or documentation for any available correction programs.
  
  
  Consult with SAP Support: If you are unsure about the implications of reversing a payroll run or if you encounter further issues, it is advisable to consult with your SAP support team or a qualified SAP consultant.
  
  
  Data Archiving: If the record is no longer needed for active payroll processing, consider archiving the data instead of deleting it. This can help maintain historical records while keeping the active database clean.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  Documentation: Review SAP documentation related to payroll processing and data management to understand the implications of deleting or modifying payroll records.
  Testing: Always test changes in a development or quality assurance environment before applying them in production to avoid unintended consequences.
  
  By following these steps, you should be able to address the RP400 error effectively.