How To Fix RP237 - Cannot change as date has been set by archiving/destruction (subtype &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 237

• Message text: Cannot change as date has been set by archiving/destruction (subtype &1)

What causes this issue?

Data was already archived or destroyed for this personnel number. The
selection date was set to &V2& by archiving or destroying the data.

How to fix this error?

You cannot change the date to one which is before the date set by the
system for the archiving or destruction of data as this might lead to
data inconsistencies.
Check your entry. Also check the <LS>Archiving/Data Destruction</>
infotype (0283), subtype &V1& with the start date &V3&, which contains
the date set by the archiving or destruction of data.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP237 - Cannot change as date has been set by archiving/destruction (subtype &1) ?

  The SAP error message RP237, which states "Cannot change as date has been set by archiving/destruction (subtype &1)," typically occurs in the context of personnel administration or payroll processing when attempting to modify records that have been archived or marked for destruction. This error indicates that the data you are trying to change is no longer editable because it has been processed and archived according to the company's data retention policies.
  Cause:
  
  Archiving Process: The data you are trying to modify has been archived. Archiving is a process in SAP that moves data from the database to an archive to improve performance and manage data volume.
  Destruction Date: The record has a destruction date set, meaning it is scheduled for deletion and cannot be modified.
  Subtypes: The subtype mentioned in the error message refers to the specific type of data or record that is affected (e.g., personnel actions, payroll results).
  
  Solution:
  
  Check Archiving Status: Verify if the record has indeed been archived. You can do this by checking the relevant infotype or using transaction codes like SARA (Archive Administration) to see the archiving status.
  Review Data Retention Policies: Understand your organization's data retention policies to determine if the record should be archived or if it can be retrieved for modification.
  Use Correct Transactions: If you need to make changes to archived data, you may need to use specific transactions designed for handling archived data, such as transaction PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) with the appropriate settings.
  Consult with IT or SAP Basis Team: If you believe the record should not be archived or if you need to retrieve it for modification, consult with your IT department or SAP Basis team. They may have the ability to unarchive the data or provide guidance on how to proceed.
  Create New Records: If the data cannot be changed due to archiving, consider creating new records or entries that reflect the necessary changes instead of modifying the archived data.
  
  Related Information:
  
  Archiving Configuration: Familiarize yourself with the archiving configuration in your SAP system, which can be found in the customizing settings (transaction SPRO).
  Data Retention Management: Understand the legal and compliance requirements for data retention in your organization, as this may affect how long data is kept before archiving or destruction.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message. You can search for notes in the SAP Support Portal.
  
  By following these steps, you should be able to address the RP237 error and understand the implications of working with archived data in SAP.