How To Fix RP181 - You cannot copy IT & because the employee has already been accounted

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 181

• Message text: You cannot copy IT & because the employee has already been accounted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP181 - You cannot copy IT & because the employee has already been accounted ?

  The SAP error message RP181, which states "You cannot copy IT & because the employee has already been accounted," typically occurs in the context of payroll processing or personnel administration when there is an attempt to copy an infotype (IT) record for an employee who has already been processed in the payroll run.
  Cause:
  
  Payroll Processing: The employee has already been included in a payroll run, which means that certain infotype records cannot be modified or copied because they are locked for changes to maintain data integrity.
  Infotype Locking: SAP locks certain infotypes once payroll has been processed to prevent inconsistencies in payroll calculations.
  Data Integrity: The system is designed to ensure that once payroll is executed, the data related to that payroll period cannot be altered, which includes copying infotypes.
  
  Solution:
  
  Check Payroll Status: Verify if the employee has been processed in the payroll for the period in question. If so, you may need to reverse the payroll run or make adjustments in a different way.
  Use Correct Infotype: If you need to make changes, consider using the appropriate infotype transaction to make adjustments rather than copying.
  Unlock Infotype: If necessary and if you have the appropriate authorizations, you may need to unlock the infotype or make the changes in a different period (e.g., the next payroll period).
  Consult with HR/Payroll Team: If you are unsure about the implications of making changes, consult with your HR or payroll team to ensure compliance with company policies and legal requirements.
  Use Correction Programs: In some cases, SAP provides correction programs or transactions that can be used to adjust payroll data without violating the integrity of the payroll process.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Each infotype has a specific purpose (e.g., personal data, payroll data, etc.).
  Payroll Runs: Payroll runs are processes in SAP that calculate employee salaries, taxes, and deductions based on the data stored in infotypes.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as SAP frequently updates its software to address known issues.
  Documentation: Refer to SAP Help documentation for detailed information on infotypes and payroll processing.
  
  If you continue to encounter issues or if the situation is complex, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR and payroll.