How To Fix RP131 - Enter data for payroll past (retroactive accounting)

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 131

• Message text: Enter data for payroll past (retroactive accounting)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP131 - Enter data for payroll past (retroactive accounting) ?

  The SAP error message RP131 "Enter data for payroll past (retroactive accounting)" typically occurs in the context of payroll processing when there is an attempt to run payroll for a period that requires retroactive accounting, but the necessary data has not been entered or is incomplete.
  Cause:
  
  Missing Data: The error often arises when the payroll data for the specified period is not fully maintained. This could include missing infotypes or incorrect entries in the employee master data.
  Retroactive Accounting Period: The payroll run is trying to process a period that is considered retroactive, but the system does not have the necessary historical data to perform the calculations.
  Incorrect Payroll Configuration: There may be issues with the payroll configuration settings that prevent the system from processing the payroll correctly for past periods.
  
  Solution:
  
  Check Employee Master Data: Ensure that all relevant infotypes (e.g., personal data, payroll data, and time data) are correctly maintained for the employee in question for the retroactive period.
  Maintain Retroactive Data: If there are changes that need to be made for the retroactive period, ensure that they are entered correctly in the system. This may include salary changes, deductions, or other relevant payroll information.
  Run Retroactive Payroll: If the data is complete, you may need to run the payroll for the retroactive period specifically. This can often be done through the payroll processing transaction (e.g., PC00_MXX_CALC) where you specify the period for which you want to run payroll.
  Check Payroll Control Record: Ensure that the payroll control record is set correctly for the period you are trying to process. The status should allow for payroll processing.
  Consult Documentation: Review SAP documentation or notes related to payroll processing and retroactive accounting for any specific configurations or requirements that may apply to your organization.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in troubleshooting.
  User Roles and Authorizations: Ensure that the user attempting to run the payroll has the necessary authorizations to access and modify payroll data.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll.