How To Fix RMSA_VRS028 - Cannot replace & because it is not the last version in the version chain

SAP Error Message - Details

• Message type: E = Error

• Message class: RMSA_VRS - RMS: Versioning

• Message number: 028

• Message text: Cannot replace & because it is not the last version in the version chain

What causes this issue?

Only the last version in the version chain of an object can be
replaced, in other words, only the last version can be the predecessor
in a replacement relationship.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose the last version from the object version chain.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RMSA_VRS028 - Cannot replace & because it is not the last version in the version chain ?

  The SAP error message RMSA_VRS028, which states "Cannot replace & because it is not the last version in the version chain," typically occurs in the context of SAP's Recipe Management or similar modules where version control is implemented. This error indicates that you are trying to replace a version of a document or object that is not the most recent version in its version chain.
  Cause:
  
  Version Control: The object you are trying to replace has subsequent versions that have been created after the version you are attempting to replace. In version-controlled environments, only the latest version can be replaced or modified.
  Incorrect Sequence: You may be trying to perform an operation on a version that is not the last one, which violates the rules of version management in SAP.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Version Chain:
  
  Navigate to the version management screen for the object in question.
  Review the version history to identify the latest version.
  
  
  
  Replace the Latest Version:
  
  If you need to replace a version, ensure that you are working with the most recent version in the chain. If necessary, you may need to delete or archive the later versions before you can replace the desired version.
  
  
  
  Create a New Version:
  
  If you need to make changes to the object, consider creating a new version instead of replacing the existing one. This way, you maintain the integrity of the version history.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources specific to the module you are working with for detailed instructions on version management.
  
  
  
  User Permissions:
  
  Ensure that you have the necessary permissions to perform version replacements or modifications. Sometimes, restrictions may be in place based on user roles.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Version Management: Understanding how version management works in SAP is crucial. Familiarize yourself with the concepts of version chains, version statuses, and how to navigate the version history.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context or solutions.
  Training: If you frequently work with version-controlled objects, consider undergoing training on SAP Recipe Management or the specific module you are using to better understand its functionalities.
  
  By following these steps, you should be able to resolve the RMSA_VRS028 error and manage your versions effectively within SAP.