How To Fix RMPS_GENERAL004 - Enter a unique description for the storage period

SAP Error Message - Details

• Message type: E = Error

• Message class: RMPS_GENERAL - Gen. Messages Classes Records Management for Public Sector

• Message number: 004

• Message text: Enter a unique description for the storage period

What causes this issue?

Description "&V1&" is already being used. The descriptions in the
retention catalog must be unique for each individual retention time.

System Response

The retention time cannot be added to the retention catalog.
The retention catalog cannot be saved.

How to fix this error?

Terminate processing and assign a unique description.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RMPS_GENERAL004 - Enter a unique description for the storage period ?

  The SAP error message RMPS_GENERAL004, which states "Enter a unique description for the storage period," typically occurs in the context of managing storage periods in the SAP system, particularly within the SAP Materials Management (MM) or Production Planning (PP) modules. This error indicates that the description you are trying to enter for a storage period is not unique, meaning that there is already an existing entry with the same description.
  Cause:
  
  Duplicate Description: The most common cause of this error is that the description you are trying to enter for a storage period already exists in the system.
  Data Entry Error: There may be a typographical error or oversight in the description you are trying to enter, leading to a conflict with an existing entry.
  
  Solution:
  
  
  Check Existing Descriptions: Before entering a new storage period description, check the existing descriptions in the system to ensure that the one you want to use is not already taken. You can do this by navigating to the relevant transaction or table where storage periods are maintained.
  
  
  Modify the Description: If you find that the description is already in use, modify your entry to ensure it is unique. You can add additional characters, numbers, or change the wording to differentiate it from existing entries.
  
  
  Use Transaction Codes: Use relevant transaction codes (like MM01, MM02, or others depending on your specific context) to manage material master data and check for existing storage periods.
  
  
  Consult Documentation: If you are unsure about the naming conventions or requirements for storage period descriptions, consult your organization's documentation or SAP help resources.
  
  
  Contact Support: If you continue to experience issues or if the problem persists despite following the above steps, consider reaching out to your SAP support team or a consultant for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  User Manuals: Refer to user manuals or training materials specific to your organization’s SAP implementation for guidance on managing storage periods.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  By ensuring that the description you are entering is unique and following the above steps, you should be able to resolve the RMPS_GENERAL004 error.