How To Fix RETJP040 - No Leaving record is found for this date

SAP Error Message - Details

• Message type: E = Error

• Message class: RETJP - Error Messages for Retirement and Rehirement

• Message number: 040

• Message text: No Leaving record is found for this date

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RETJP040 - No Leaving record is found for this date ?

  The SAP error message RETJP040 "No Leaving record is found for this date" typically occurs in the context of personnel administration or payroll processing when the system is unable to find a leaving record (such as a termination or resignation) for an employee on the specified date. This can happen for various reasons, and understanding the cause and potential solutions is essential for resolving the issue.
  Causes:
  
  
  Missing Leaving Record: The most common cause is that there is no leaving record entered for the employee for the specified date. This could be due to oversight or data entry errors.
  
  
  Incorrect Date: The date being referenced may not correspond to any existing leaving record. This could happen if the date is incorrectly specified in the transaction or report.
  
  
  Data Consistency Issues: There may be inconsistencies in the employee's data, such as missing or incorrect infotype records that are required for processing.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view or process the leaving records.
  
  
  System Configuration: There may be configuration issues in the SAP system that affect how leaving records are processed or displayed.
  
  
  Solutions:
  
  
  Check Leaving Records: Verify if a leaving record exists for the employee in question. You can do this by checking the relevant infotype (e.g., Infotype 0000 for Actions or Infotype 0001 for Organizational Assignment) in the SAP system.
  
  
  Correct the Date: Ensure that the date you are using in your transaction or report is correct. If you are looking for a leaving record, make sure it falls within the range of the employee's employment.
  
  
  Enter Missing Records: If a leaving record is indeed missing, you may need to enter it manually. This can be done through the appropriate infotype transaction (e.g., PA40 for personnel actions).
  
  
  Review Authorizations: Check if the user has the necessary authorizations to access the employee's leaving records. If not, consult with your SAP security team to obtain the required permissions.
  
  
  Consult with HR or Payroll Team: If you are unsure about the employee's status or the required records, consult with your HR or payroll team for clarification.
  
  
  System Configuration Review: If the issue persists, it may be necessary to review the system configuration related to personnel administration and leaving records. This may require the assistance of an SAP consultant or technical team.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0000 (Actions), 0001 (Organizational Assignment), and 0002 (Personal Data) as they are crucial for managing employee records.
  Transaction Codes: Common transaction codes to check employee records include PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as SAP frequently updates its software to address bugs and improve functionality.
  
  By following these steps, you should be able to identify the cause of the RETJP040 error and implement the appropriate solution.