How To Fix >REP616 - &1 documents with &2 entries were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: >REP -

• Message number: 616

• Message text: &1 documents with &2 entries were deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >REP616 - &1 documents with &2 entries were deleted ?

  The SAP error message REP616 indicates that a certain number of documents (denoted by &1) with a specific number of entries (denoted by &2) have been deleted. This message typically arises in the context of report generation or data processing within SAP, particularly when dealing with document management or financial reporting.
  Cause:
  
  
  Data Deletion: The error message is primarily informational, indicating that certain documents have been deleted from the system. This could be due to:
  
  Manual deletion by a user.
  A batch job or program that cleans up old or irrelevant data.
  Data archiving processes that remove documents from the active database.
  
  
  
  Data Integrity Issues: If the deletion was unexpected, it could indicate issues with data integrity or processes that are not functioning as intended.
  
  
  Configuration Settings: Certain configurations in the system may lead to automatic deletions based on specific criteria (e.g., retention periods).
  
  
  Solution:
  
  
  Review Deletion Logs: Check the system logs or transaction logs to understand why the documents were deleted. This can help identify if it was a manual action or part of an automated process.
  
  
  Data Recovery: If the deletion was unintentional and the documents are critical, you may need to restore them from a backup if available.
  
  
  Adjust Configuration: If the deletions are part of a scheduled job or archiving process, review the configuration settings to ensure they align with your business requirements. Adjust retention policies if necessary.
  
  
  User Training: If users are manually deleting documents, consider providing training or guidelines to prevent accidental deletions.
  
  
  Monitoring: Implement monitoring for critical documents to alert administrators when deletions occur, allowing for quicker responses to unintended data loss.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you investigate document management, such as:
  
  SARA: For archiving administration.
  SLG1: For viewing application logs.
  SE16N: For data browsing in tables.
  
  
  
  Documentation: Refer to SAP documentation or help resources for specific details on the REP616 message and related processes.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to document deletion and the REP616 message.
  
  
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP team for help.
  
  
  By following these steps, you can better understand the cause of the REP616 message and take appropriate actions to address it.