How To Fix RECAAR077 - End of retention period reached

SAP Error Message - Details

• Message type: E = Error

• Message class: RECAAR - Data Archiving

• Message number: 077

• Message text: End of retention period reached

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RECAAR077 - End of retention period reached ?

  The SAP error message RECAAR077, which states "End of retention period reached," typically occurs in the context of SAP's Records Management or Archiving solutions. This message indicates that the retention period for a specific document or record has expired, and as a result, the system is preventing further actions on that record.
  Cause:
  
  Retention Period Expiry: The primary cause of this error is that the retention period defined for a document or record has reached its end date. This is a part of compliance and governance policies to ensure that records are kept for a specified duration and then either archived or deleted.
  Configuration Settings: The retention period may be configured incorrectly or may not align with the business requirements.
  Document Status: The document may be in a status that does not allow further processing after the retention period has expired.
  
  Solution:
  
  Review Retention Settings: Check the retention settings for the specific document type or record. Ensure that the retention period is set correctly according to your organization's policies.
  Adjust Retention Period: If necessary, adjust the retention period in the configuration settings to extend it, if applicable. This can usually be done in the customizing settings of the SAP system.
  Document Processing: If the document needs to be processed further, consider whether it can be archived or if any exceptions can be made based on business needs. Consult with your compliance or records management team.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing retention periods and records.
  System Configuration: If you have the necessary permissions, you may need to adjust the configuration in the SAP system to allow for exceptions or to change the status of the document.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on retention management.
  Compliance Regulations: Be aware of any legal or regulatory requirements that dictate how long certain records must be retained.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to manage retention periods and document statuses.
  Training and Awareness: Provide training for users on how to handle records management and the implications of retention periods.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP Records Management.