How To Fix RECAAP071 - &1 &2 was archived on &3 by user &4, direct access not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: RECAAP - Application-Related Messages

• Message number: 071

• Message text: &1 &2 was archived on &3 by user &4, direct access not possible

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RECAAP071 - &1 &2 was archived on &3 by user &4, direct access not possible ?

  The SAP error message RECAAP071 indicates that a specific document or record (identified by &1 and &2) has been archived on a certain date (&3) by a specific user (&4), and as a result, direct access to that document is not possible. This typically occurs in the context of SAP's Archive Management, where data is moved from the database to an archive to improve performance and manage data volume.
  Cause:
  
  Archiving Process: The document or record you are trying to access has been archived as part of the data management process in SAP. Archiving is done to free up space in the database and improve system performance.
  Access Restrictions: Once a document is archived, it is no longer available for direct access through standard transaction codes or reports. Instead, it must be retrieved from the archive.
  
  Solution:
  
  
  Access Archived Data: To access the archived document, you will need to use the appropriate transaction code for retrieving archived data. In many cases, this can be done using transaction code SARA (Archive Administration) or SARI (Archive Information System).
  
  Use SARA to find the relevant archive object and retrieve the archived data.
  Use SARI to search for specific archived documents based on various criteria.
  
  
  
  Check Archive Settings: Ensure that the archiving settings are correctly configured in your SAP system. This includes checking the archiving object and the retention periods set for the data.
  
  
  Consult with Basis Team: If you are unable to retrieve the archived data or if you need to change the archiving strategy, consult with your SAP Basis team or system administrator. They can provide insights into the archiving process and assist with any necessary adjustments.
  
  
  Review User Permissions: Ensure that you have the necessary permissions to access archived data. Sometimes, access restrictions can prevent users from retrieving archived documents.
  
  
  Related Information:
  
  Archiving Objects: Each type of data in SAP has a corresponding archiving object that defines how the data is archived and retrieved.
  Retention Management: Understand the retention policies in place for your organization, as they dictate how long data is kept before being archived.
  Documentation: Refer to SAP documentation or help resources for detailed instructions on archiving and retrieving data specific to your version of SAP.
  
  By following these steps, you should be able to resolve the RECAAP071 error and access the archived document as needed.